Have some BBQ fun

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The sun is shining; the radio is turned up to full volume and the smell of BBQ’s start to fill the summer air.

The BBQ Party season has started. That’s when you know it’s time to bring out the BBQ and host your own party. But why not make your BBQ party unique and fun by incorporating some BBQ Party Ideas in the form of entertainment and games throughout the day and evening.

Underneath are a few simple ideas to make your BBQ party the highlight of the summer.

BBQ Party Entertainment 

 BBQ Party Games

Become a child again at your BBQ party by hiring some large outdoor games such as giant jenga, archery, giant connect 4 and even twister. This will keep your guests entertained throughout the BBQ party and will give them a chance to mix and mingle as well. Giant games are such an easy and effective style of entertainment that will definitely make your BBQ party the talk of the street. Other BBQ Party ideas could include bouncy castles, rodeo, or even bubble machines.

BBQ Drinks Delight

Beverages at a BBQ party are of high importance. Here are some BBQ party ideas to make your catering that little something different. To save you money and time ask your guests to bring their own drink. Or try out the new craze sweeping across the nation relating to beverage catering at BBQ parties, your very own Cocktail artist and bar. Hire a cocktail artist to greet your guests with some freshly made cocktails at your BBQ party. You could even name the cocktails to fit in with your summer BBQ. Trust me when I say this… you and your guests will love sipping on a cold cocktail in the warm sunshine.

BBQ Party Music

Every BBQ party needs music. But sometimes a playlist being played on a MP3 player can be quite monotonous and played out. So why not put that extra spark (pun intended) into your BBQ party and hire a musician or a DJ. A classical guitarist would create the perfect atmosphere at your BBQ party and give it that extra wow factor… seriously, how many BBQ’s have you been to with a professional guitarist playing just for you. Not many, so get on it. Also hire a local DJ to provide the evening music, this gives you the chance to mingle with your guests knowing that the music is in safe hands.

 BBQ Party Ideas – Extra Tips

. Send invites 2 weeks before the BBQ party
. Make a note of any special dietary requirements
. Ensure you have all necessary equipment (plates, cups, cutlery, BBQ!!)
. Purchase the food the day before the BBQ party and prep as much as you can.
. Overall, have fun, smile and enjoy your party!

So kick off the summer season in style with a fun and lively BBQ party. Take some inspiration from our BBQ Party Ideas and enjoy the long evenings with your closest friends and family. Summer won’t last forever so if you’re going to have a BBQ party, have it in style. 

It’s all for charity

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You are about to organise one of the most rewarding events possible, a Charity event!

A charity event takes time, organisation and a lot of patience. But when carried out correctly, your event could be the highlight of your guest’s lives.

Charity events can range from the ever so pretty cake sale, or even a coffee morning, right up to a lavish black tie event. Whichever type of event you decide for your charity night the main aim is to create awareness for this charity and to hopefully raise some funds.

Underneath are your top ten tips when organising a charity event. Please feel free to add your own valuable ideas below which could help others organising a charity event.

Top 10 Tips for a Charity Event

Tip 1- The purpose – You should decide what the purpose of your charity event is and confirm this early to start initial planning. Is this full a fundraising event? Or does it have other goals in mind such as gaining awareness, publicity and to reach out to a new network of people. Many charitable events have more than one goal and these need to be decided before any further action takes place. Confirming and planning the details for your charity event will depend on knowing what goals you are trying to achieve.

Tip 2- Date, Time & Venue – Give yourself plenty of time to organise any type of event. At least 3 months in advance. You don’t want this to be a rushed job so ensure that all aspects are planned to perfection. Your venue is also entirely up to you, yet should reflect your theme, your purpose and your charity. If you believe that your house can hold the demand then feel free to do so but for a large event then a venue such as a hotel may be better suited. Ask the venue for some freebies, if you don’t ask then you will never know.

Tip 3 – Budget Plan – Every fundraising event plan should contain a detailed budget plan of all of the expenses that will be required to hold the event. 

Your budget plan should include staff, invitations, venue, catering, entertainment, utilities, and anything else that will be required to make the event successful. Your budget should take into account your fundraising goal, ensuring that you raise that amount above and beyond all expenses. Top tip for your budget is to always have a spare amount, you just never know when an emergency will appear and that extra bit of cash could really help you out 

Tip 4 – Round up your troops – For your charity event to be a true success you will need a strong workforce behind you. This could be family and friends, volunteers of the charity or even try and recruit some new volunteers to help. Your team could help you in so many different ways such as helping you with the planning, collecting money outside supermarkets, selling tickets for the charity event and also on the day of your event it is always great to have a spare pair of hands.

Tip 5 – Read All about It – You have to let the public know
about your charity event, or nobody will know anything about it. Ask the charity to help by putting up the information on their Facebook page, create some simple flyers and leave them in shops in your area, create an “event” on Facebook and invite people, go and speak to your newspapers and get them to interview you about the charity event and if possible ring your local radio station and get a small interview slot. The more people know about the charity event, the more of a success it will be. 

Tip 6 – Entertainment is key – Your entertainment has to be fresh, exciting and fun. Why not hire a fun casino which is great fun and also brilliant for fundraising. Or a magician who can walk about the room and make your guests “wow” in amazement. You could even hire out a crazy golf course;
you may even have the next Tiger Woods in your mists. The entertainment needs to be organised quite early on in the planning process if you don’t want to be disappointed. 

Tip 7 – Stick by the law – I would advise anybody to always go and research the laws and regulation when organising any event, especially a charity event. There are certain guidelines which need to be put in place to surrounding fundraising in public areas; you would need to speak to the local council about these. They are only small regulations so should not be anything to serious to worry about, but always check and get support from your local council

Tip 8 – Collecting the money- On the night of your event, you have to collect s the money if it is a fund raiser. You could collect the money by walking around the room with a branded bucket, have a raffle and collect the money when selling tickets or you could place an envelope for each guest
at their table where they place their desired amount into and you collect at a designated time of the night. There are so many options on how to do this, but these three seem to be
the most effective.

Tip 9 – Mind your manners! – Always remember to say Thank You both straight after the event and in the days that follow. Your guests, volunteers and sponsors need to be appreciated. They have taken time out of their lives to help with your charity event. Make a small speech simply thanking everybody for coming along, send a personal email again thanking them or even send them a moment of the night. Take a group photograph of everybody who attended and print these out for each volunteer and sponsor. A simple thank you on the back is all that is need and it gives your event that personal touch.

Tip 10 – HAVE FUN – You have done your planning, you have done your research and you have everything in place. Now it’s time to have fun. Mingle with your guests and have a laugh, if they see you relaxed then they will also feel relaxed. And remember it’s for charity, so no matter what you do you are making a difference.


Engagement party ideas

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Your journey has now begun and you are both on your way to being Mr & Mrs. but before you walk down the aisle or have that romantic first dance, you need to have the ever so popular engagement party! The engagement party is the time to get all your friends and family together to celebrate the brilliant news. Many questions surround engagement parties such as who organises the party, how close after the engagement should the party be, who should we invite etc. Well, here are some ideas…

Set the date- This is the most popular question… When is the right time for an engagement party? Well firstly, when you are engaged is a good start, but I figure you already know that! So the most popular time frame for an engagement party is within the first 4 months of your engagement. This is because there will still be such excitement and this is the calm before the storm of wedding planning. Go show off that new engagement ring, dance together as an engaged couple and enjoy the planning of the engagement party.

The Guest List- Firstly, do not invite guests to the engagement party who will not be invited to your wedding. This has happened before and can be quite rude. So make sure that the guests at your party will also be partying with you on your wedding day. The guest list can be as small or big as you like. Many future brides and grooms prefer for the engagement party just to be close family and the full bridal party. Others want all their loved ones there, which can be very fun as you can then decide who is going to be that crazy friend at the wedding, which uncle will do the embarrassing dance first and which mum will cry first… yes these are some of the things to look forward to.
Invites- State clearly that is an engagement party, and not your wedding! You would be surprised at how often this happens. Also tell your guests the venue, time and dress code if applicable. Your engagement invites should represent what you and your fiancé are like as a couple so if you are having a formal engagement party, your invites should portray this. But if it is non-formal and more of a knees up then your invites do not have to be as formal. I know I know, but it is the small detail which makes all the difference!
Decorations- This is the part you can have loads of fun with. You could go and buy some engagement banners and balloons and have the balloons filled with helium for table centre pieces. These can be found very easily from any party store. You could also print out loads of photos of you and your fiancé from the day you met to the present day and place them around the room, your guests will love looking at these and it will bring back some beautiful memories. You could choose a theme for your engagement party and play on this. Even get your guests to dress up so your party really will be unique.
Entertainment- Your engagement party is overall the first steps towards your wedding and therefore it is a reflection of your wedding day. Your entertainment can be kept simple with a DJ and a few fun family games or you could go all out and hire a live band. Live bands are a great source of entertainment at an engagement party as they can talk to the crowd and really get them involved. You could also find some unique entertainment ideas such as a fun casino, caricature artist, a magician and even hire out a photo booth. The world is your oyster when it comes to your engagement party entertainment.
Overall just enjoy it all. This is you and your fiancés first official party as an engaged couple and that is all that matters. It is all about celebrating this massive milestone in each other’s lives and also spending it with your friends and family.

Does your shop need a bit of promotion?

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Many businesses now enjoy and thrive off shop promotion. Whether it’s opening the shop for the first time or your first year anniversary shop promotions can attract new customers and keep existing customers. It can also help increase sales which is probably the most positive factor of all businesses. Shop promotion entertainment can help with every of these aspects… if done properly. 

Shops always have the same monotonous music playing in the background so why not switch it up a bit and hire a DJ. The public will hear different music and will also experience first-hand a DJ playing live in a shop, now that’s not something you see every day. Get the DJ to play various styles of music to attract different types of customers but also make sure it suits your shop. Ig you have a unique boutique then trance music would not exactly match the surroundings. Your shop will have that wow factor compared to others around it so it is definitely worth a try! 

Street performers are a great idea to entice people of the street and into your shop. The performers will attract attention to the facade of the shop and can even hand out leaflets to the public. Once your street performer starts performing and letting everybody know about the shop, then how can the customers resist not going in for a little look. Various street performers could include stilt walkers, fire performers, dancers and even musicians. This is a very cost effective way to add excitement and positive chit chat around your shop.

 Food is well known to be the way to anybody’s heart. So why not have some sort of unique catering outside your shop to attract customers to your front doors. A few ideas which are very simple yet very effective include hiring a fish and chip van for the day. It could be packaged in a traditional box with your brand on it, so when your customers sit down to enjoy their food they are reminding on your company. During the summer months you could hire an ice cream van or cart and if they spend a certain amount in shop then on their exit they get an ice cream. It may be a simple idea but this can be very effective. To finish up, your shop just needs to be jazzed up a bit. Make it fun and intriguing and do your research. As I said before, don’t hire entertainment which doesn’t match your shops style. And shop around and hire local artists of possible, this will reflect very positively on your shop.

What to look out for when booking a band

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Booking a band for any event can be tricky. What type of music, what size of band, and what price should I pay? These are the most common questions a person asks themselves when they have been given the task of booking a band. Yes these are important questions but there are a few small things to look out for when booking a band. Here are 5 things to look out for when booking a band- 

1- Always sign a contract – More often than enough we hear the ever dreaded horror stories of bands. Whether it is the band hasn’t showed up at all, the band has double booked or the band has got a flat tyre and can’t make it to your event. Well this is why you need to sign a contract; if any of these unfortunate circumstances happen then at least you have the right to get your money back. So always ask for a contract and make sure that it covers you under all circumstances. 
2- Reviews- These are the Holy Grail of bands and also for customers. You can look for testimonials on Facebook pages, the bands own website and even on online forums. Also ask friends and family if they have heard of any good bands in the local area. Word of mouth is one of the most powerful sources so use it, it is free!
3- Price wisely – This is where you’re budget comes into play. Please stop everything you are doing and read this part as this is extremely important… You are not going to get a fully live 4 piece band for £200!  At the end of the day, you get what you pay for. So be realistic with your budget. A live 6 piece band would cost you between £800 – £1200 so if this is the size you would like, and then expect to pay the higher bracket of money. If you find a 6 piece band and they are charging less than this then as the saying goes, it is too good to be true!
4- Past Clients – Bands styles can change in various events. Music that perfectly suits a wedding ceremony may not be so well suited to an awards ceremony. Make sure that the band you are after fits your event and music style perfectly. Therefore if you are a corporate event organiser ensure that your band have had vast experience playing at corporate gigs. Same goes for weddings, birthday parties, award ceremonies etc. So always research the bands past clients and this will be able to give you an insight into the bands history. 
5- Local Bands v Further Afield Bands – This is a secret tip within the entertainment industry… if you have an event and need a band hire a band within a 30 mile radius. This means you are not paying extravagant amounts of money for extra travel and most entertainers will have the first 30 miles free. Some bands will even charge £2 a mile, after you already pay for your band I’m sure that £100 for travel alone will just not be worth it. So source out some great local bands that will play the exact music you like without the crazy travel costs!

An Office Party To Remember

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The office party can be looked upon with dread or with happiness. Of course it all depends on what the office party will include. Office parties have a few main principles; these include food, entertainment and drink. This blog is to give you a couple of unique extra ideas on these areas and they are sure to keep you onto an office party winner. 

Jazz your office party catering up by hiring outside catering. Yes sandwiches and tea cakes are perfectly fine, but don’t you think they are quite mundane and well… boring? Your food should taste amazing and memorable so why not hire a fish and chip van. The fish and chip van could arrive at your venue and serve all your lovely team with scrumptious traditional fish and chip food. This is a fun twist on office party catering and nothing creates positive talk than good food. 

Your entertainment depends on your budget and also party style. In most cases office parties have quite refined budgets which can make it quite tricky to find top class entertainment. But please, from my own experience… do not cut corners when it comes to your entertainment. This will only end in heartbreak, and nobody wants that. Research what others office parties have and shop around your area for the best. You could hire a DJ to come into your office to really get the party going. Most DJ’s will also know various party games, so again this is an extra bonus. Another unique idea would be to hire a fun casino. The fun casino will come into your office venue and set up various casino tables for you and your fellow employees to play. Games include Blackjack, Roulette and Poker. Each casino table will have a trained croupier dealing the cards who will also explain each game to your team. This is fun source of entertainment and also a great ice breaker 

Your drinks will depend on whether your office party is consuming alcohol or not. But whether your drinks or alcoholic or non-alcoholic a perfect source of beverages is to hire a cocktail artist. The artist will set up your personal bar in your venue and make fresh and unique drinks and even serve them to your guests. This is the perfect idea to make your drinks really stand out from the crowd.

Restaurant Entertainment

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Ideas can be a necessity when either opening a restaurant, having a themed night in a restaurant or to just attract new customers to your restaurant. So choosing the perfect entertainment is vital. Restaurant Entertainment can be quite tricky as it has to create the right ambience. If you want a band or musician, be aware that the music can’t be too loud or your customers will not be able to speak amongst each other, and well that would be awkward. Also make sure your entertainment fits into your venue you don’t want to hire a big 6 piece live jazz band, to only squeeze them into a corner so ask the and how much space they need and work it into your restaurant layout. If you want dancers outside the restaurant building as your entertainment firstly make sure you are allowed. There are some rules and regulations surrounding having dancers on a street, especially if you have hired fire dancers. So always just double check what you are and aren’t allowed. Better being safe than sorry. 

1. Live Band- Whether your band range from a 2 piece to an 8 piece, live bands are a great source of entertainment. Your customers will love listening to some smooth jazz, or even some modern hits played live in the background. Having a live band may also keep your customers at the restaurant after they have had their dinner. Offer them a seat at the bar, where they can order more drinks and listen to the band, even dance to the band if they wish.

2. Solo musicians. Give your restaurant that classical elegant and sophisticated feeling by having a solo musician play beautiful music in the corner of the restaurant. You could choose from a solo saxophonist, a solo classical guitarist or the beautiful sounds of the piano. All would suit any restaurant as this style of music is pleasing to most people.

3. Dancers – Dancers can really bring your restaurant to life with the vibrant colours, the fast paced music and of course the exciting dance moves. Have your dancers situated outside the restaurant building to make your customers experience start from when they literally walk in the door. Plus, think of the exposure you will get from the public taking photos with your restaurant logo behind.

4. Fun Casino – Attract your customers by hiring a fun casino in your restaurant. The Fun Casino is a great source of entertainment as it is interactive. The casino tables will be set up around your restaurant with professional croupiers explaining and dealing each game. The Fun Casino gives your guests the opportunity to mix and mingle and will also keep your customers inside your restaurant. Why not add in a live jazz band to really bring a Las Vegas theme together.

5. Magicians – Magicians are great restaurant entertainment as they can meet and greet your guests. The magician can also walk around and do some table magic which your customers would thoroughly enjoy. It also means they would not have to move about much and can enjoy the entertainment from the comfort of their own table with their family and friends.

If you choose Restaurant Entertainment you will most definitely see your customers happier and even your staff happier. It will bring a new lease of life into your restaurant and should attract some new customers. So give restaurant entertainment ago, you never know what it could do for your business.

Give a little more thought on the venue…

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Planning a special event is exciting- and more than a little rough on the nerves. For the love of God, you never want your event to be remembered for the ‘AWFUL venue, entertainment, food, atmosphere etc.’

You’ve already found great entertainment. But finding the right entertainment venue is one of the more traditionally tricky aspects of party planning. In the interests of making that process a little less fraught, here are a few tips to help you make the best decision.

Consider the season. You may have the absolute perfect venue in mind, but if it’s most charming features can only be enjoyed in warmer weather, and you’ve got a February event, keep looking.

Can the venue accommodate the kind of entertainment you have in mind? Do they have in-house tech people to set up the stage, or will the performers need to bring all their own equipment and tech people?

Is the venue relatively convenient for the majority of the guests? Of course, for special occasions most people don’t mind going a bit out of their way, but you don’t want your guests to become mired in complex travel arrangements- unless you’re prepared to organise and pay for it all, of course!

Is the venue actually available at the time you have in mind? Many first time party planners mistakenly believe that a couple of months-notice is more than enough. Very popular venues, however, can be booked out in peak months well over a year in advance. Before you get too carried away with the planning, ensure your venue of choice is actually available.

All that Jazz…

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You’re having a classy event, perhaps a corporate holiday party or a cocktail hour for your wedding reception. You call up a company like Red Masque and you look on the many hired party entertainment that you could get. You may want a piano player to play background music during your cocktail hour, something “jazzy”. 

Most professional piano entertainers are able to play in the style of jazz to varying degrees, without actually being a legit jazz pianist. For many clients; Frank Sinatra and Michael Buble are jazz, and those are the melodies they want to hear. Maybe they want to hear some light FM melodies sprinkled in. Other clients want to hear classic old time hired Jazz musicians and these clients would require a legitimate jazz trained pianist. Both styles are completely valid for classy cocktail music, and to be brutally honest, the majority of the guests will not know the difference unless it’s pointed out to them. 

From the musician’s point of view, it takes much more training to achieve the status of a true jazz pianist, and as such, they get more respect in the music world. Even cocktail players that play “jazzy”, or “in a jazz style” really have a limited jazz vocabulary and can’t really “hang” with the straight up jazz crowd. 

From the standpoint of a client looking for background music at their event, in our experience, it’s usually not important to them whether they are hearing legitimate jazz improvisation, or “jazzy” version of a melody. Just because it’s not straight up jazz doesn’t make it unsophisticated. 

As for the pricing, with any professional entertainment you are paying for professionalism, experience, musicality, and a classy presentation that can float in the background, adding ambiance and being complimentary to party chatter. Whether it’s “cocktail music” or true jazz, the cost is generally going to be the same. 

There are other things that will impact your cost more than the style you choose.

Non-refundable deposits

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When you enter into a contract with your entertainment provider, whether it’s a wedding band, a magician or a DJ, you normally will be expected to provide some kind of non-refundable deposit along with your signature to secure the date. The amount may vary, but a 50% deposit is fairly common. 

If you’re a bride, or just planning a party and this is first time you’ve ever bought entertainment services, this can be a scary thing. What if the event gets cancelled? What if someone dies the week before? What if it rains on our outdoor beach birthday party? Do I get my deposit back?

Of course the answer will depend on the wording of the deposit clause in the contract, but most likely if the event is cancelled because of unforeseen circumstances; you will likely be out your deposit. But let’s dig deeper.

It’s easier for people to understand why a caterer or even a venue would request a deposit. They have to buy food or they are reserving the space exclusively for you and must turn down other business. But a musician isn’t purchasing any perishables, right? Well, not exactly. The busy nights for any event entertainer are Saturdays, followed closely by Fridays. There are only 52 Saturdays in a year and each one represents an opportunity cost. If for example a family tragedy occurs 2 days before your graduation party, the band still needs to be compensated for that Saturday night that they committed to your party. It is entirely possible that they have turned down other clients to commit to your party. While it’s very sad that a member of family decided to pass two days before your big event, this is not the fault of your hired act.

What can you do if the unforeseen happens? The first thing is to have a conversation with your hired entertainment. While they may be under no obligation to reschedule, many will try to work with you and apply part or all of your deposit to another date. The flexibility they have will depend on how in demand they are, how full their calendar is and on what day of the week you want your new date. You certainly can’t expect them to bump another client because you need to reschedule. And nor can you expect them to give you another Saturday night on the busiest part of wedding season. But maybe they’re willing to apply all (or some) of your deposit to a Tuesday night, or an off-season Friday night. 

This is a conversation you can have with your entertainer BEFORE signing the contract. Ask the “what if” scenarios. Just understand that if this conversation drags out too long, your vendor may start to question your commitment to the date.

Another option is to take out Event Cancellation Insurance for your date. 

What is typically covered by event cancellation insurance?
Fire, earthquakes, flooding, blizzards, hurricanes, terrorism, headline entertainers or speaker cancellation, outbreak of disease. 

Event cancellation insurance probably won’t cover things like lack of ticket sales, or the time spent planning the event.