The last day of freedom

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If you have the task of organising a Hen or Stag night, you are going to have to ensure it is a memorable one – in a good way! Of course you will know the Bride or Groom well and you’re aware of what they possibly would like to have. You probably have a list of ideas already bubbling away and you may even have some possibilities of a venue. However, if you aren’t sure what to do or you want to add something different into the mix, Red Masque entertainment directory may be able to help take some of the strain away as we have some great suggestions for Hen & Stag night themed evenings. Before you start you might want to consider the following factors:

Before you book anything, firstly, you need a good idea of guest numbers. Ask the Bride or Groom who they want to be invited and show them the list of names before you fire off an email so you are sure everyone who needs to be is included.

Theme – When deciding on the theme, try not to surprise the Bride or Groom too much of course, there should be an element of surprise but make sure that what you choose is something they will enjoy. For an example, your shy, retiring Bride might not want a male strip-o-gram or similarly a Groom with a love of opera may not want to spend the weekend riding on a bucking bronco.

Budget – the money that is spent is very important. Canvas the guest list and find out what everyone wants to spend. Don’t start sharing amounts with all the guests as some can afford more than others. Take an average and suggest that be the limit. It’s normal for everyone to contribute (if they can) but the Bride or Groom should not have to pay. At the same time as organising the budget, suggest suitable dates in advance. Once you have decided the guest list, date and budget you are ready to decide what to do! A good tip is not to make the hen or stag night too close to the wedding; leave at least a week for recovery time!

You could include some extra entertainment ideas you can have a real point of difference… How about some gorgeous female or male singers who will waltz into the venue, maybe posing for a few pictures and bursting into song! Or think about have a celebrity lookalike to join you, especially if you know the Bride has a thing for Brad Pitt or perhaps the Groom likes Jennifer Lopez or Kim Kardashian? All can be organised to make the Hen or Stag one he or she will talk about for years to come!

Make it a night to remember with a Cocktail Night, which are just perfect for Hens or Stags! You can either decide to head into town or visit the best cocktail bars or pubs in the area. Or hire a cocktail waiter. As an example, enjoy a plush venue and spend the evening with a few cocktail games. Blow all the budget on champagne or even consider a cocktail making masterclass where you will be taught by a mixologist how to concoct great tasting, potent cocktails before drinking them! Don’t just turn up at a series of bars or pubs, do the research first so you have an itinerary to avoid not knowing where to go next.

As far as entertainment goes, you could hire a caricaturist to draw a group caricature of all the hens which can be then be framed as a lasting memento. Or the Stags might enjoy a cool, contemporary mind reader or a magician/illusionist to keep them entertained and completely blow their minds!

Ideas for walkabout artists

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There are many brilliant musical strolling acts or bands that wander around guests at events. It’s actually quite common these days.

Why not book a walkabout artist wearing mirrors, a strolling act that incorporates 6,000 mirrors into its performance? No matter where you are, you can always check what you look like! Available as a walkabout character and living statue, he is the epitome of ambient entertainment and is sure to make a stir at your event. Cameras at the ready!

A unique strolling entertainment act that are loved wherever they go, living topiary are sure to raise a smile from even the most Scrooge-like of guests at your event! Approaching them, you may be unsure if they are hedges shaped liked humans (which would be impressive in and of itself as I totally can’t do that and not because I don’t a hedge…well partly because of that) but no, when the ‘hedge shaped men’ begin moving, people are always amazed! Living Topiary are the act to have at your next event.

So how about an impressive speaking act you’ll see all year. A fantastic poet will wow you. Able to string together an accomplished poem with five of your chosen words in mere seconds, this poet is as spontaneous an act as they come.

Illusionist

Well, it wouldn’t be an event without a magician, would it? But how to make a magician stand out at your party? Well before you can say ‘magic!’ A fantastic Christmas magician get-up that is sure to go down a storm at your Christmas party. Also suitable for many other functions including parties and product launches, these magicians are sure to impress with his conjuring.

SAMBA!!

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Rio 2016 just a few months away, we thought it might be prudent to go a little more in-depth on exactly what you can look into for Brazilian party hire this year. From music to dancers, we have some great ideas for your corporate event or private party!

Brazilian Samba Dancers

Perhaps the first thing that people think about when they picture a Brazilian party, the Brazilian dance troupe actually specialise in a whole lot more than just samba, also able to dance Baile Funk and Brazilian Axé to get the party started! Their high energy routine can be presented as a stage performance or in a wandering Brazilian carnival style. Oh and to put you at ease, hiring Brazilian carnival dancers for your event doesn’t mean you have to dress like them, though we think you’ll agree that they look fabulous!

Bateria Drums

You could just have your colourfully costumed dancers jiving, but to really ramp up the Brazilian energy in the room, we recommend bringing in a few Bateria drummers or a Latin band to enhance the flavour of your party. With a multitude of instruments to choose from, the percussion will wow the crowd. Do you want a Surdo? A Repinique? How about an Agogô? There’s so much choice that the Rio 2016 opening ceremony will feel like it’s happening right in front of you!

Although it’s Rio 2016 we are celebrating this year, the sport most associated with Brazil and a number of countries in South America is undoubtedly football (or soccer if we want to use the local lingo.) Having a ‘freestyle footballer for hire’ – is sure to be a match winner!

To end your evening, why not indulge in a little Capoeira dancing? An Afro-Brazilian art form that combines elements of martial arts, music and dance is technical and graceful in equal measure. Incredible performed to live drums, the act can also perform to any music style desired. Though if you’re going for a Brazilian party evening, we recommend you steer away from the slow Classical numbers!

Make everyone happy!

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Imagine you are onstage performing and looking out at your audience. You want to connect with these people. If they are seated too far away, directly to your right or left, behind the stage or behind an obstruction; you—the performer—can’t reach the audience, and they—the audience—are likely to get frustrated and not enjoy the show. No one likes to stare at the back of someone’s head.

1. Set them up to see the show.

Seat your audience in FRONT of your stage and LIGHT your performers.

Avoid seating any audience members directly to the right or left, around a corner or especially behind the stage. It’s nearly impossible for the performers to connect with these people and they will likely stare at the side or back of the party performers for the whole performance or worse yet—miss the show completely.

If necessary, use the space directly to the sides of the stage for the buffet or bars, a photo booth, displays, etc. Leaving it open is even better.

If your space is narrow, seat the audience deep (vertically) versus spread side to side (horizontally). This will at least make the stage visible to most, if not all of your audience, even if they are a bit further away. And the event performers won’t feel like they’re turning their backs on some folks.

And be sure the performers will be lit with flattering stage lighting if the performance space will be dark.

2. Get cosy.

Seat your audience CLOSE to the stage and CLOSE to one another.

Great performers like to engage with their audience and make them feel included. If the first row of tables or chairs is too far away, that feels like dead space to the audience and the performers.

Seat the first row of the audience as close as five feet away from the front edge of the stage if possible and don’t spread the audience out too much. Keeping it all contained keeps the performance energy locked together.

If you have a lot of space, set up the extras (like the buffet, bars, etc.) behind the seating area, or just keep that space open. But get the audience close to the show!

3. A pillar is not your friend.

Don’t BLOCK your audience’s view of the stage.

Whenever possible, seat people to the right or left of any sort of obstruction. Unless, of course, you’re hosting superheroes and they all have X-ray vision. Most people will feel miffed if they are seated behind a pillar.

Keep this in mind when choosing a venue. If there are a lot of obstructions, look elsewhere if you’re hoping for full capacity!

4. Distraction ruins a show.

Set up ACTION spots away from the line of view of the stage.

As a performer, one of the worst things in the world is to have a constant visual or audio distraction anywhere near the stage during a show.

5. Allow plenty of time to set up and communicate.

Check in with your performers beforehand and build in ample set-up time on the day.

Make sure you have a conversation with the agent or performers before the event date. Send a mock-up drawing of your audience setup if you are unsure and get their input.

Then, on the day, be sure to give the performers plenty of time to get their sound equipment loaded in, set up, sound checked and get out of view before the audience starts coming in.

A little forethought and event planning is sure to make your event go off without a hitch. If you have a hard time envisioning a stage or an audience in your event space, enlist the help of a friend, a professional event planner or ask a performer or stage technician for help! Happy Planning!

Plan a more successful event

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1. Reserve a Venue Early On

Having a venue reserved allows organizers to begin marketing efforts in advance, which would lead to more early bird sales. It also has a budgetary advantage as other venues with similar capacities and layouts could have significantly lower prices when reserved a few months before the event. Contacting potential venues early on also provides more leeway regarding the dates as the venues are more likely to negotiate and provide a discount. Adequate organisation prior to choosing a date ensures that other competing events aren’t scheduled around the same time or that your event doesn’t coincide with certain holidays that would impact attendance.

2. Stick to a Theme

Creating and sticking to a theme establishes an atmosphere that attendees can easily understand and enjoy. An event theme can be as simple as constantly using a logo or more involved with communicating a brand identity. In either case, the theme should be consistent from the messaging to the materials. Invitations, photo backdrops, signage, tableware, apparel, takeaway gifts, hashtags, etc. should all adhere to the theme.

3. Hire Experts

Hiring an expert event planner is a safe way to minimize potential hitches at an event. Make sure the planner has worked on similar events in the past as many types of events have their own special event organizers like ones who arrange a wedding, a charity function, a party at a nightclub, or a conference.

4. Use the Right Event Software

Finding applicable event management software can be a time-consuming and meticulous process since different types of events need different solutions. Many organizers avoid event software altogether, but doing so often leads to complications when checking-in attendees, collecting analytics, communicating with attendees, and so on.

5. Collect Feedback and Iterate

Amassing feedback before, during, and after an event allows planners to learn from their successes and failures. Timing is key to getting good participation, so we recommend asking for feedback during the event’s coffee breaks and/or within 24 hours after the event ends. Formatting questions with yes/no answers or on a scale from 1 to 5 is the easiest way for the guests to respond — you can always leave a section for additional comments at the end. Another technique is to simply to delegate event ambassadors to walk around the event and ask attendees for their feedback, since in-person conversations are more convenient. A great way to encourage this feedback is to offer potential prizes.

These event tips will help you obtain the best venue available at the right price, and it will lead to great branding throughout the entire event lifecycle. More importantly, you’ll create a more personal relationship with your attendees, which will keep your event company in the know.

Really stand out!!

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In order to promote your brand successfully, you have to be excited about the product. Well, what if your product just isn’t that exciting? If you can’t present it to your trade show visitors in a way that delights them, they’ll move along. To attract crowds to your trade show booth, you’re going to have to use a little creativity. At Red Masque we like to help you make every event extraordinary. So, here are our five proven ways to attract crowds to your trade show booth and make your brand stand out.

Make your services clear, offer some freebies, display visuals, and have an articulate staff. Now what?

Photo booths

Offering to take a visitor’s photo can help you initiate a fun conversation and leave them with a memorable souvenir. We recommend using an electronic photo booth for a contemporary approach. This new form of photo entertainment allows you to add quirky graphics and can instantly be shared on social media platforms. With the green screen technology, you can place your company’s logo into every photo, transforming a fun experience for the trade show attendees into a unique opportunity to promote your brand.

Themes

Creating a theme for your exhibit requires a bit of associative thinking. For example, if your product solves a customer’s problem, you could opt for a magic theme, playing off of the idea that your product will cause specific problems to magically disappear. Your theme could be incorporated into ornate and unique attire for your company’s exhibitors. You could offer giveaways associated with your theme, like pens with disappearing ink. And of course, you can hire an entertainer (such as an illusionist) to draw in the crowd and keep them in awe.

Strolling Tables

Strolling tables, also referred to as living tables, are performers who wear elaborate costumes designed to provide a flat surface surrounding their form. On this, you can display promotional materials, giveaways, or even hors d’oeuvres. Not only will visitors remember your company, but they’ll also associate you with innovation and imagination.

Casino Games

With all of the exciting lights, sounds, and moving parts of casino games, it’s easy to see the benefits of offering them at your exhibit. You can recreate the adrenaline-inducing casino atmosphere to draw in a crowd, and likely the crowd will inspire more onlookers to stop out of curiosity. For the prizes, you could offer your company’s giveaways, and for the grand prize, offer one of your products. You’ll create more value in your product by making it fun and challenging to win!

Impersonators

Nothing is as eye-catching as a well-known celebrity standing in your booth. Hiring an impersonator or celebrity lookalike is a comical way of showing mock celebrity endorsement for your company. The impersonator can offer their autograph on your promotional materials to keep your brand in the visitor’s hand. Create a memorable experience for your visitors by offering photo opportunities with the ‘celebrity’ at an electronic photo booth. This will allow you to brand the photo with your company logo, and visitors will be excited to share the moment with their friends on social media, offering additional exposure.

With these five showcasing methods, you can make your visitors as excited about your brand as you are. Your company will step outside of the ordinary, and trade show attendees will remember your brand and associate your product with ingenuity.

Outdoor music events

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Outdoor music events are some of the most engaging and lively performance opportunities for any entertainer. The thrill of being in front of a huge crowd in an open space is enough for most artists to eagerly agree to a performance. But as every outdoor event environment comes with a unique set of challenges, an open air performance is an animal of its own. It’s crucial to be properly prepared and maintain good communication with your client. Here are a few things you’ll need to discuss prior to the event.

Mother Nature

Mother Nature is a fickle lady you’ll want to keep your eye on. Because this element is completely out of your control, you’ll need to check the forecast well in advance and all the way up to the day of the event. Include a plan for inclement weather in your booking agreement that clearly outlines what is to be expected in these cases. Whether it’s an alternative venue or rescheduling the event altogether, make sure you and your client agree to the specifics.

If there is a performance stage at the event, make sure it’s covered. A covered stage not only protects against rain, but it keeps the equipment and performers cool and out of direct sunlight. Stay hydrated, take advantage of the break times you’ve discussed with your client, and keep extra gear with you for unexpected hiccups.

Power

Always make sure your power needs are communicated with your client in advance. Getting power may be as simple as running a few extension cords, but be sure to ask the important questions to make the event organizer aware of any details that might have been overlooked.

Will a safety-certificated power supply be provided close to the performance area?
If power is supplied by a generator, will it be located at a distance far enough away as to not affect the performance?
What limitations exist regarding the running of cables within the site?
Will a PA system be available or provided by the talent?

Extra Equipment

​At every outdoor event, you’ll want to bring extra gear, but outdoor parties and events make it necessary to bring things that are not ordinarily needed.

Extension cords. It’s typical that you have to stretch our reach when playing outside.
Power generator. This can also be a big help if playing where you’re not in proximity to a building or power source.
Drum rug. This helps prevents music kits from “crawling” on a slippery surface.
Water for hydration.
Sunscreen; playing guitar in 3 hours of afternoon sun (it’s a no brainer!!).

City or Area Restrictions

When performing or planning outdoor events, be aware of any local sound ordinances. Many communities have a specific time of the day when the sound should stop, and a certain decibel level that the noise should not exceed.

Make sure that the client has contacted the appropriate council offices for rules and information according to their local guidelines. You don’t want to run into an issue that prevents you from being paid for a full set.

There are many things to consider when playing at an outdoor venue. Be sure to ask your client the necessary questions, and once you’ve got all the specifics, list all of the details in the booking agreement.

Happy outdoor eventing!

Plan ahead for your New Year party

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A Roast of the Past Year​

Everybody loves a good laugh! Instead of roasting the guest of honour, hire a Comedian to roast the past year. In this day and age, pop culture is inescapable, so your guests will be roaring with laughter as they look back at the year they’re leaving behind.

​From the year’s most famous celebrities to the moments that will go down in the history books, looking back (and making fun of) the year you’re leaving behind is a great way to commemorate the year and prepare for the next! You and your guests will laugh your way into the new year!

Red Carpet Party ​

​With a long red carpet, some velvet rope, a photographer, and your closest friends dressed to the nines—it’s amazing how a space can turn into a black tie affair! Get ready to ring in the New Year in style—and don’t forget the bubbly!

​For all of us who have practiced our Oscar’s acceptance speech into a shampoo bottle, here’s a chance to make it feel real. You and your guests can arrive in style in a limousine, walk down the red carpet and have photos taken by the “press and paparazzi,” and party like rock stars straight into the new year.

Casino Party​

​They say that the house always wins, so why not bring the casino to your house?

​Renting Casino is easy at Red Masque! Invite your best friends, hire a Barman to keep the drinks flowing, and test your luck for the new year! With slot machines, Blackjack, Roulette and everything in between, your guests will never forget the New Year’s Eve when Vegas came to them!

Disco Party ​

​With a 70’s Disco theme, your party will be “Staying’ Alive” with funk and retro dance steps! Put on an afro wig and your tallest pair of platforms, and you’ll be grooving’ all night to some Disco hits.

​Folks in the 70’s really knew how to party. It’s time to bring back the dance fever! Hire a DJ for some classic Disco hits and hang up a disco ball for the full effect. Break out those old lava lamps, some glow bracelets, and if you’re feeling brave, strap on those old roller skates! A Makeup Artist can match your glitter jumpsuit, and a professional Hair Stylist can really pull your look together with some Farrah Fawcett feathering. Now, let’s boogie!

Cirque du New Year​

​What better way to say goodbye to one year and hello to another than throwing your very own Cirque du Soleil—New Year’s Eve style! A circus-themed party is a feast for the eyes, perfect for corporate event entertainment and is sure to leave your guests raving about their start to the new year!

​From Aerialists to Fire Performers to Stilt Walkers and everything in between, you will find exactly what you need on Red Masque entertainment directory to make your Cirque party a hit.

Times Square Party ​

​So, you couldn’t make it to actual Times Square to watch the ball drop. That’s okay! We can bring the feel of New York City to you.

​Recreating the ball drop isn’t the easiest thing to do. But, here’s the next best thing… make a homemade confetti drop to line the ceiling. This can be a net, drop cloth, or other large cloth with ropes attached to release the confetti when the time is right! Invite all of your friends; it won’t feel like Times Square unless your party is packed. Party all night with your favourite 2016 tunes by hiring a DJ or Cover Band to perform. When the clock strikes midnight, have your noisemakers ready and pull the ropes to release the confetti! For a true Times Square experience, have your loved ones write down their wishes for the New Year on pieces of confetti and create a Wishing Wall!

Creative New Year party themes

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Party like it’s 1999​

A 1999 themed New Year’s Eve party is packed full of nostalgia. How could you forget the Millennium celebrations and the impending digital doom that was the Y2k bug? Ask your guests to come dressed as their favourite (or least favourite) 1999 celebrity—get ready to answer the door to the cast of Clueless. Hire a 90’s Cover Band or a Karaoke DJ to play all of your favourite hits from back in the day!

​Murder Mystery Party

The party is in full swing when suddenly, one of your party guests drops dead. The classic “whodunit” investigation begins! Questions are asked, pieces are put together, and the murderer must be caught. Enlist the help of your guests to help solve the mystery of the midnight murder!

Murder mystery parties are fun for people of all ages. This can be done in any setting—from dinner parties to dances. It’s a fun way to shake things up and you can choose to let your guests know ahead of time or surprise them mid-party! Set the scene—whether it’s a western saloon, disco dancehall, or black tie dinner party—and get ready to play detective! Red Masque entertainment directory are full of Murder Mystery Companies and they will take care of the rest.

Glow-in-the-Dark Party

If you’re in for a night of dancing, a Glow-In-The-Dark theme is a great way to get the party started. Dig those old black lights out of the closet and get ready to have a blast.

​Encourage your guests to come dressed in white or bright neon coloured clothes. Provide glow sticks, glow-in-the-dark fabric and/or body paint, and LED or other glow-in-the-dark accessories. Many talented Face Painters offer glow-in-the-dark paint. Hire a DJ to keep everyone on their toes, a Balloon Moddler to twist up glowing balloon wearables, and ask your Bar man to help come up with a list of glowing drinks. Did you know, for example, that a Gin & Tonic will glow blue under a black light?

A Great Gatsby Party​

The Great Gatsby-themed party is bound to be especially popular with the Baz Luhrmann remake of the classic novel and film. It’s no surprise why “Roaring 20’s”-inspired New Year’s Eve parties have remained so popular throughout the years; they’re glamorous!

​Dressing up in costume is fun and great party entertainment for everyone, so why leave it all to Halloween? The great thing about time period-themed costume parties is that, unlike Halloween, everyone will show up in similar garb, giving the feeling that you’re really living in that era. The 20’s is one of the most glamorous of times to tap into. So, what better time to celebrate the roaring 20’s than New Year’s Eve? Book a swinging’ Jazz Band or other 1920’s Act to keep everyone dancing and don’t forget the Dancers to lead the Charleston!

Go Photo booth mad!!!

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Say cheese! Let’s talk about Photo Booths! Photo booths are more than just the strip of mini pics you used to get in town. Nowadays, photo booths are a popular entertainment for parties, wedding receptions, and corporate events. Having a photo booth at your event lets your guests have a little fun of their own instead of relying on a photographer to capture those moments. However, if your event does require a photographer—like a wedding reception—many photographers also offer photo booth services. Requesting a photo booth from your photographer will usually be more cost efficient than hiring both separately.

Have Fun with Props

Most photo booth companies will provide various props for you and your friends to play around with. Props may include moustaches, funny hats, glasses, masks, etc. Some photo booth services also provide ways for you to include a message in the photo, like a dry erase board or blackboard thought bubbles. These are great to use as a kind of interactive guest book. Another benefit to having a photo booth at your event is that it inspires your guests to get a little silly. It gives you some impromptu, fun, candid shots of your guests having a good time!

Take Your Memories Home

Aside from creating a fun atmosphere, photo booths provide your guests with a tangible memory of the event. For a corporate event, businesses can integrate their logo or brand in the photos as a reminder of your services. For a private event, such as a wedding, photos can be used for party favours for your guests. We all love showing the world our fun parties and events on social media, but there’s something nostalgic about having the photos in hand or hanging on the fridge.

Let Your Guests Mingle

Hiring party and corporate event entertainment can take any event to the next level, but there’s also an opportunity to immerse your guests into the experience. You may already have a band, DJ or other entertainer booked for your event, but what better way to involve the crowd than to let them provide their own entertainment? It’s also a great way for them to interact with each other if it’s their first encounter.

Photo booths are perfect for almost any type of event and for groups of all ages. You’ll cherish the photo memories for years to come!