Category Archives: Uk

Throw and Black and Orange Halloween party

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Looking for a festive and fun kids Halloween party theme this year? Throw a black and orange themed party, complete with pumpkins, spiders and witches – oh my! Here are few tips on how to get started:

Invitations: Send perfectly themed Halloween invitations that feature the black and orange colour scheme and will appeal to kids. Don’t forget to remind your guests to wear their costumes! Free online invitations are the easiest, fastest way to invite guests to your party.

Treats: Serve up some delicious black and orange snacks and desserts that kids will love! Make pumpkin shaped Rice Krispies treats with orange frosting, Oreo cookie spiders using thin pretzel sticks for legs, or dark chocolate-dipped apple slices.

Drinks: No Halloween party theme entertainment is complete without a signature punch! This black-coloured punch goes well with the overall black and orange party theme, and can be served over dry ice for an extra spooky effect. Try this quick recipe to impress all your witches and goblins!           

Witch’s Brew Punch

• 1 can grape soda
• 1 can frozen orange juice
• 1 cup sugar
• 1 litre of ginger ale
• 2 pints of cold water

Mix all ingredients together, and serve over ice in a large punch bowl.

Games: Incorporate black and orange themed games into your Halloween party! Play Pumpkin Ring Toss, Pin the Spider on the Web, or have a Monster Mash costume parade around your neighbourhood or garden!

Decorations: Use creative Halloween decorations that complement your colour theme. Pumpkins are a natural choice to incorporate orange into your party, and they provide both decoration and an activity. Encourage guests to decorate them with markers, paint, glitter glue, and more. No carving needed! You could also draw spooky faces on orange and black balloons with black and white paint markers! Place them around your party space at various heights for an easy way to decorate.  If your party is in the evening, hang orange glow sticks from the trees for a creative backdrop to all the fun!

This classic Halloween theme allows for a lot of creativity as your plan your child’s next Halloween party.  Use these spirited ideas to help bring your party theme to life, and enjoy the haunts and thrills with your little ones this Halloween season!

Teenager ideas for Halloween

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Halloween party games for teenagers are super to add to any teen party or even just a family party where teens will be present. Though teenagers can be easily bored, these Halloween games for teens will keep them entertained all night long! Games that require preparation are also fun to plan and think up! If you need a few ideas for Halloween party games for teens, take a look at the list below:

Bob for apples: That’s right—though this classic game may seem childish, it’s actually fun for people of all ages! Just set up a big barrel full of water and apples to challenge your teenagers to see if they can pick the apples up without using their hands!

Costume dance contest: This is a quick and easy way to get everyone on their feet. You can do contests such as the limbo or just award funny prizes for guests’ costumes. Make sure to have prizes on hand!

Murder mystery: This game requires a lot of thought and planning, but it is well worth it! It’s similar to a live action version of clue. For this game, you’ll have to create a story, character list and solution to a murder mystery. Just be sure not to tell any guests about it! Assign everyone at the party a “part” and hide clues around the house. Have them act out the story as they figure out who’s the murderer together!

Halloween night sweet hunt: Plant sweets around the outside of your home. Once it’s dark out, have guests go on a night-time sweet hunt. Give them bags for the sweets and flashlights and split them up into groups of 3-4. See how daring they’ll be on Halloween night!

Halloween Fear Factor: For this game, play a guessing game! Blindfold guests and have them put their hand into a bowl or jar filled with something horrible to the touch. Then have them guess what they just touched. Some ideas include Jelly, peanut butter and crushed biscuits. Award prizes for the people who have the most accurate guesses

Halloween trivia: Before the party, make up Halloween movie, TV show and history trivia cards. During the party, host a trivia session complete with prizes!

These Halloween games for teenagers are just a few ideas to get you started. These ideas are also Halloween party games for tweens too, so feel free to get as many people in the family involved as you can!

Halloween party ideas

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Halloween lands soon this year, so there’s no excuse not to make the most of it! You can throw together a masquerade-themed Halloween bash in a flash. This Halloween, throw the most interesting masquerade party in the world — 

Setting the Mood.

The trick to instantly creating a mood is to focus on overall effect rather than intricate decor details. Simply dimming the lights in favour of candlelight (electronic or flame) will immediately infuse the room with spooky ambiance. A quick draping of black netting over existing furnishings — tables, seating, etc. — provides instant spook factor with minimal effort, and a scattering of decorative masks will dress up everything from the food table to the bar. Finally, a scary film with a mask-related plot point (think Phantom of the Opera or one of the Saw movies) playing on the TV surround sound is a clever, effortless way to emphasize the theme.

Serving Drinks. 

The two most important things to remember about party drinks are quality and presentation. A choice of excellent lagers offered in ice-filled black cauldrons is much more interesting than a bunch of average Fosters crammed in the fridge. Serve a single signature cocktail jazzed up with themed stirrers or glassware and made with a premium spirit to make it feel special. Margaritas on the rocks are super easy and don’t require a blender (plus the mix can be made in batches in advance for easy pouring over ice once guests arrive).

Party Food.

A spicy pot of chilli served with tortilla chips instead of bread works perfectly with lagers and tequila, and a buffet of toppings allows guests to personalize their bowls. For snacks, a sweet-and-savoury dipping bar of crisps, fruit, and dips provides visual impact as well as variety. Salsa, hummus, and sour cream-based dips are must-have classics, while melted chocolate and/or caramels mixed with heavy cream make great accompaniments to strawberries and apple slices (just rub the apple slices with lemon juice to keep them looking fresh).

Playing DJ. 

Soundtracks to scary movies are a quick and easy way to infuse the room with doom. Extra points for playing spooky sound effects at the front door or in the bathroom. If you have extra time, make a playlist of your favourite horror movie themes and make a game of guessing which film goes with each tune.

Keeping Party Guests Entertained. 

Give the classic games you played as a child a slightly more sophisticated spin to keep guests happily occupied. Replace pumpkin carving with decorating lanterns with stickers, markers, and chalk that guests can take home with them, and trade bobbing for apples in water for bobbing for caramel apples on ice. Pick up a horror-themed video game for bonus points.

Dressing Up. 

Invite guests to simply add a decorative mask to whatever they’re wearing for the evening. Feel free to set a dress code (casual or cocktail attire) if you like, but letting guests come as they are makes it easy to accept your invitation. You can also set out masks on tables and let undisguised guests know that they can put one on.

Business event ideas

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There are many ways to create a unique experience for your employees, customers, and potential customers. Hosting a business event like a happy hour or networking event is a great way to get in front of people and learn more about them at the same time.

Plus, who doesn’t love an excuse to have a party? But first ask yourself, “what are the goals of this event?” Is it to gain more customers, is it to show your employees that you appreciate their hard work, or are you thanking your customers for their loyalty? Who is this event for, and what’s the benefit for you and your attendees? Once you have your goal(s) in mind, like every event, you have to plan ahead. Use these tips and ideas to make business event planning a breeze:

Planning Your Event Entertainment

Set your budget – How much can you afford to spend for the event? What will you need? Some of the usual costs associated with events include the venue, food, drinks, decor, marketing (printing/postage), giveaways and labour.

Create a guest list – How many people (and who) will you invite? How many people do you expect to show up? These answers will help you with the rest of the items on this list. Start by looking at your customer base and work from there. Use other networking events that you attend to pass out info about your event, if appropriate.

Select a date – When is the best time for your event? Select a few dates that work for you your potential invitees. Most people won’t be able to take time out from work just for your event. Keep in mind that your date needs to coincide with your venue availability. The more flexible you are, the better your chance of getting a great location, and a good price.

Scout locations – Should your event be held at your business, or do you need to check out other locations that might work? How much room do they have? What does the venue include (i.e., food, drinks, staff, audio equipment)? Can you use their venue in exchange for getting more people in their door or in trade for something from your business?

Pick a theme – Having a theme can help brand your entire event from invitations to decorations, food, and drink ideas. Remember, the holidays are right around the corner and people LOVE holidays. Use Pinterest to your advantage for finding inexpensive and fun ideas for your theme.

Promoting Your Event

Questions to ask yourself: How are you going to promote your event? What’s the right way to reach your target attendee, email, social media, print invitation? What will you offer people to get them to attend?

Send invitations – Try using different methods (paper, email, social media) to send out your invitations. You know your audience, what will work best for them? You may want to use multiple methods.

Additional Tips

Find a similar or complementary business to co-host an event with you. You can use their customer list to gain more attendees for your event and possibly more prospects for your business.

Get donations from other business that might benefit from your event. They can sponsor different aspects of your event or help with giveaways.

Have invitations available at your place of business (if you have one), and on you all times to pass out. You never know when you’ll need them.

Social media is free! Make sure to use it to your advantage. You can offer invitees a deal for sharing your event with their friends.

Last but not least, play the host/hostess. Make sure during the event that you work the room and keep the event, conversation, food and drinks flowing!

Have a business event of your own coming up? Share your planning tips with our readers in the comments!


Top tips for organising an event

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Organising an event may seem like a scary and overwhelming task, but with good planning it needn’t be, and the rewards of a successful and memorable occasion will eclipse the efforts involved. Here are some basic top tips for organising a triumphant event.

Choose an Event that you will enjoy

Successful events are organised by people who believe in the occasion and who want to put a smile on everybody’s face. They are also run so smoothly that not only do the visitors want to repeat the experiences, but organisers too. 

When choosing an event, it therefore important something that you would enjoy attending. If you don’t like the occasion then the role will quickly become a chore and be evident to everybody.

Plan Carefully

Well organised parties and events leave people with positive experiences and make them want to come back for more. Events that are poorly organised will probably still be remembered, but for the wrong reasons. 

If an event is not carefully planned it will flounder. With event management it is not simply a case of crossing your fingers and hoping for the best – too much is at stake. One simple error regarding the organisation of such aspects as the toilet facilities or the catering might be secondary to the main event, but it could ruin the whole occasion for many people.

Consider drawing up an event manual or a calendar to chart let you and everybody involved know what needs to be done, by whom and when. This will also help you to chart your progress. It is useful to plan in reverse, by starting at the event date and working backwards.

Don’t take on too much work

Very few events are one-man missions, they are largely realised by people working together in a team headed by a manager or an active small committee. This is the most effective way because event organisation involves a great many different tasks, some occurring concurrently. The organisers should therefore not be afraid of getting as many people involved as they need. The less people have to multi-task and more they can focus on one job at a time, the less chance there is of something going wrong.

Budget Carefully

A key aspect of the event plan is the budget. The initial plan should be accompanied by an estimation of the total costs. This will enable you to firstly see whether the planned event is economically viable, and then whether you need to modify costs and plans, and how much funds need to be raised. 

The basic budget plan needs to include all the expenses and the all money coming in to pay for them. To avoid any damaging financial mishaps, it should be diligently followed. Records of what has been paid for and when should be maintained, and receipts and invoices kept. 

Timing

Timing is another vital factor in successful event organisation. The occasion needs to be planned for a date that gives you plenty time to plan and action it, and save any last minute panicking. The day must also be appropriate for the event type and its audience – if it’s aimed at children then school day afternoon would for instance not be advisable. It should also not clash with any other occasions that might steal its thunder and its attendees, such as a major sporting event.

Contingency Planning

Even if your plans are very sensible and thorough, you cannot anticipate everything, there is always the ‘what if…?’ It is therefore important not to overlook contingency planning, and consider a wide range of potential problems during the planning stage.

Plan your New Year’s Eve party now!!

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New Year’s Eve – a great excuse for you to invite the friends and family around, indulge in some more drinks and snacks, and celebrate a fresh start. Don’t worry if you haven’t sorted out any entertainment for the evening yet, there is still time to book and there are plenty of interesting acts for you. Take a look at our top 10 last minute ideas for your New Year’s Eve party entertainment.

1. Caricaturists

If you’re staging a party this New Year’s Eve, then a caricaturist can really help to break the ice between people that may not know each other. Generally a caricaturist can draw 10-15 caricatures in an hour, making this a good choice for crowd entertainment. Caricaturists are also great if you’re on a tight budget as they normally provide their own drawing materials and any drawings done on the night are free for your guests to take home, making your event personal and memorable.

2. Magicians

Magicians are another great ice-breaker for large events, but also very versatile and can perform at much smaller events for New Year’s Eve. Magic might look amazing on television, but there is nothing like seeing live magic being performed right in front of your eyes. Close-up magic is great to get guests actively involved and keep them amused during the quieter times of your event.

3. Balloon Modellers

I bet you never thought that would be on the list! Balloon modellers are great value for money and it is amazing the type of things they can produce for you! They can make balloons tailored to the theme of you event, and are even happy to teach guests how to twist balloons themselves. This is a unique form of entertainment that is suitable for all ages.

4. Pianists

Of course, New Year’s Eve events can be very classy, requiring some sophisticated entertainment. A Pianist is a really good option if that’s the type of event you have in mind this year. Most pianists are happy to discuss set lists with you in order to create the type of show you are after. Live music adds that extra spark to any event, especially New Year’s Eve when your guests are expecting to see the year out with a bang.

5. Rat Pack Singers

Rat Pack singers cover all the greats, from Frank Sinatra, Dean Martin, and Tony Bennet, to more modern music from Michael Buble. This is a great entertainment option if you want to entertain all ages for New Year’s Eve, and Rat Pack singers can be hired as solo acts or with a band.

6. String Quartets

Another classical option for your New Year’s event, but still able to adapt to your theme! String quartets are a good option if you are on a tight budget but want that big band effect. Most quartet groups have options for trio, duo, or solo performances too, so it’s always worth asking for other options. Some quartets even boast electric instruments which can make the show even more impressive.

7. Harpists

From classical to contemporary music, jazz tunes or musical show favourites, a harpist is an extremely versatile act. If you think a harpist is just for a wedding, don’t be fooled! Harpists can play more modern music to incorporate into the theme of your New Year’s event. Although harps look like large instruments, a harpist will only need about 2 meters squared to perform, so even if your event is a bit smaller you could still hire a harpist. Take a look at Red Masques’ directory of harpists if you feel like a more sophisticated form of entertainment for your New Year’s bash!

8. Saxophonists

The saxophonist is one of the most vibrant acts you could hire for your New Year’s event. They can play along to high quality backing tracks or as a soloist. Often concentrating on jazz, funk, and soul, our saxophonists are also keen to discuss more modern song choices with you to help make your New Year’s Eve event a hit. A saxophonist can also be a really good accompaniment if you plan to have a sit-down meal at your event.

9. Dancers

There are numerous dance groups across the UK who can perform for New Year’s Eve parties. Dancers can perform meet and greet sets, or produce a choreographed show to wow your New Year’s Eve guests! Various themes are available such as; Can-can, Moulin Rouge, Cheerleading, 1920s, Las Vegas, Bollywood, Street dance, Hula, Hawaiian, Rock ‘n’ Roll, Broadway, Arabian Nights, Wild West, James Bond, and burlesque. Most dance groups will perform along to music from a CD, so all you would need to do is provide the sound system and you have the perfect New Year’s Eve entertainment!

10. Vintage Singers

If you fancy a singer but you are looking for something a little bit different for your spectacular New Year’s Eve event, look no further. A vintage singer could be the right act for you!  has many solo vintage singers, duos, trios and bands. Vintage acts can perform traditional vintage songs, wartime songs, or more modern songs in a vintage jazzy style – it’s entirely up to you! Most vintage acts will also have a range of themed costumes available to wear if you are going for a full-on themed party.

From caricaturists, to burlesque dancers, to classical pianists, there are plenty of entertainment options for New Year’s Eve that you may not have already thought of. Just remember to book quick as time is running out!

Children’s parties on a budget

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Gone are the days when a sandwich, bowl of jelly and a game of pass-the-parcel were enough for a jolly children’s party. Social media bragging and peer pressure have upped the ante.

Some parents admit to spending £800 on their little one’s birthday bash, with £300 being the average cost, according to a poll by Mums Show Live!

“The pressure to spend and throw elaborate parties is a growing trend – and one which parents are struggling with,” says Siobhan Freegard, founder of website Netmums.com “The pressure isn’t coming from the kids, but the parents.”

Extravagant kids parties include an entertainer for three hours at £435 (£145 an hour); catered food and drink for 30 at £3.95 a child (£118.50); hire of a hall at around £100; birthday cake £64.90 and party bags for everyone at £3.25 each add up to £97.50. Grand total: £815.90.

One mum recently moaned she had to do it three times over – goody bags at school for the 30 pupils in her daughter’s class, a children’s birthday party, and another for adult friends and family.

“Peer pressure reaches fever pitch and it can be a battle to keep expectations and costs down.”

Here are simple ways to stop your party parting you from you money.

Invites

Email invitations or download them for free from websites.

A fun idea from is to write the details on an inflated balloon, let the air out and ask the nursery or school to hand them out after class.

Share the party with one of your children’s friends with a birthday around the same time and keep it short, say two hours rather than three. Keep numbers down by making it clear that guests’ brothers and sisters aren’t invited.

If you can’t face having it at home, or don’t have enough space, summer parties can be held in a local park or free outdoor play area with a picnic and energetic party games.

If you don’t want to take a risk with the weather, get a quote from a soft play centre or local hall. Avoid peak times – weekends, school holidays and half terms – when admission charges are higher. Babies often get in for free. Ask if you can bring your own food.

If there is a play centre or child-friendly cafe near you, try to do a deal. Investigate offers for children’s parties on parenting sites such as Likebees and Littlebird. Or go to a Saturday morning movie where tickets can be just 99p.

Entertainment

Professional children’s party entertainers are expensive. There are horror stories of the family pet savaging the magician’s rabbit and little ones being left in tears by grumpy clowns. Keep the stress and cost down by doing it yourself.

Mums Show Live!, at London’s Alexandra Palace, is running clown classes for parents on how to entertain a bunch of boisterous youngsters. Classes include magic tricks, balloon modelling and face painting, as well as tips for making children laugh and what to do when they cry or misbehave

Alternatively, you can always organise traditional games such as blind man’s bluff, pin-the-tail-on-the-donkey and musical chairs.

Catering

Young ones typically don’t eat much, so don’t go overboard. Sandwiches, crisps and ice cream with a flake should be enough. Or ask family and friends to bring a dish and bake your own cake.

If you’re not a baker, and don’t know an enthusiastic amateur, buy plain fairy cakes and get the kids to decorate them.

Borrow a tablecloth and decorations from a friend. Or get a plain white paper cloth, scatter crayons and stickers on it and get the children to draw on it. Balloons are always popular, especially if you customise with glitter.

Party bags

These are a real bone of contention and thinking up what to put in them can be stressful. Even if you buy loads of plastic toys from a pound shop this can quickly add up.

One idea is to buy a set of books such as the Mr Men series and let the children choose one to take away. A book will last far longer than a tatty toy that will be broken by bedtime. Or do a lucky dip.

If you must have a going-home gift, decorate brown paper bags and buy seeds, multipacks of sweets and stickers to fill them and a slice of cake. Or fill a jar with sweets and tie a ribbon round it.

There are lots of ideas on the internet on how to throw a great party on the cheap. The mums’ websites have chat rooms where you can ask others for tips.

Booking entertainment

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Booking entertainment is a very important decision as it can make or break your event. Here are 10 things that you should consider when booking entertainment:

1. Type of entertainment for your event

What type of event are you hosting? There are different types of entertainment to suit different kinds of events. Booking the right type of entertainment is essential.

For example;
A Dance music DJ would be suitable for an 18th Birthday party but wouldn’t go down too well at a 70th birthday (Unless they are young at heart!).

Whereas a Country Band would be perfect for a 70th Birthday party but would not be suitable for an 18th party!

Make sure that the entertainment you book matches the theme and requirements of your event so that everyone can have a good time.

2. Plan Early 

Make sure that you plan and book your entertainment early. Don’t leave it to the last minute as the most popular Bands, Entertainers and Acts have bookings 2 – 3 years in advance (especially with weddings). Avoid disappointment and start looking for entertainment as soon as you have your venue booked. 

3. Location of Entertainer 

When searching for the perfect Entertainer for your event, try to find someone local which can save your precious budget instead of paying travel expenses. If you book an entertainer located over 200 miles away they are obviously going to charge extra for travel, or even an overnight hotel stay. One exception is when you are booking a completely unique entertainer that you won’t find in your local area. 

4. Date of event 

Be mindful of the date of your event. You may find that your entertainer charges a smaller fee for midweek gigs. Also consider that most entertainers charge more for events like New Year’s Eve and Christmas Holidays.

5. Experience 

How much experience does your entertainer have? Are they full-time entertainers? Have they previously performed at events like yours? Ask for testimonials – Every good entertainer should have them!

6. Setup Requirements

Different entertainers require different setups. Some bands will need a large stage area to fit their sound and lighting rig, while solo acts can stand in the corner of your room with just an instrument and microphone. Make sure that you plan the layout of your room and discuss setup arrangements with your entertainer. Ensure enough time for your entertainer to set their equipment up and sufficient access to load equipment into your venue. 

7. Contract

Does your entertainer use a written agreement or contract? If they don’t, how do you know that they will turn up on the event? Start late? Finish early? Charge you more? A written contract is essential when booking entertainment, as it guarantees that your entertainer will provide the service that is specified on the date and times you require. The contract should also specify the fee for the entertainer. 

8. Public liability insurance 

Booking an entertainer without public liability insurance can end up being an expensive mistake. Firstly some venues and hotels require entertainers to produce a PLI certificate. If your entertainers cannot prove that they are insured, the manager won’t let them in! Imagine you have a room packed full of guests attending your event and your entertainment is not allowed in… What a Disaster! Secondly you may be liable for the costs if the entertainer you have booked causes damage to individuals or property in the venue. What if your entertainer had equipment that fell on top of a guest or member of staff? For peace of mind; make sure your entertainer has Public Liability Insurance. Don’t take a risk! 

9. PAT Testing 

If your entertainers use any electronic equipment, they are required by law to have it PAT tested (Portable Appliance Test) for electrical safety. It is a UK legal requirement for your entertainer to have their equipment tested annually, to comply with The Electricity at Work Act 1989. PAT testing is also necessary to meet the requirements of the entertainers PLI policy. Does this matter to me? Yes, as some venues and hotels also won’t let your entertainer perform without a valid PAT certificate. 

10. Price 

When booking entertainment, don’t always go for the cheapest entertainer. Why? Because booking entertainment isn’t the same as looking for the cheapest TV or the best Insurance quote. Your entertainer needs to be of a professional standard and have the experience to entertain you guests. Their equipment needs to be of a professional quality, so that it doesn’t break down on the night. Also their service needs to be professional so that you are happy with booking. Notice the word professional is used a lot? 

Let’s give you an example of booking an Unprofessional DJ Joe Blogs decides that he wants to be a DJ. So he buys himself a laptop, some speakers and a set of lights on eBay. Joe doesn’t want to run his disco like a business so posts a free advertisement on gumtree. Linda is searching for a DJ for her wedding and comes across Joe’s ad on gumtree for a cheap Disco. It’s half the price of other quotes so Linda books straight away. Joe doesn’t ask for a deposit or signed contract and Linda just takes his word for it that he will arrive.

This is sometimes what you expect when booking unprofessional entertainment. A professional entertainer will know what to do and have lots of testimonials to back up their service. They will also have insurance, PAT tested equipment and offer you a written agreement. Professional entertainers will accept cheques as they pay income tax and offer great customer service. The old saying goes “the bitterness of poor quality lasts longer than the sweetness of a good deal”. Don’t book the cheapest entertainment as you get what you pay for!

Wedding Entertainment Planning

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Choosing wedding entertainment is a very important part of your wedding planning process. Your guests may not remember the theme of your wedding centrepieces, the type of cars or even the design of the cake. The last memory of your wedding for you and your guests is having the most important people in your life having fun and dancing with all the new friends that they have made. If you don’t plan your wedding entertainment properly, your guest’s last memory will be how the wedding ended at 9pm!

Band or DJ?

There are advantages and disadvantages of having both. The pure sound of Live music with a wedding band can really bring a great buzz to your reception but will be more expensive than a DJ, and most bands stick to a set list.

A Wedding DJ can only play pre-recorded tracks which means that their sound isn’t as good as a live acoustic band, but the DJ can play any type of music, take requests and works out less expensive than a band.

Band & DJ package

You can have the best of both worlds with live music from the band and disco music with requests for your wedding. The live band can play the first half of the evening (from after dinner until the evening buffet), and the DJ can play the final half of the evening (from the evening buffet to the close of the bar).

Once you have decided this, there are so many questions: A swing band? A cover band? What type of DJ?

Vision & Theme

To avoid becoming overwhelmed consider your vision and theme for your wedding reception.

Close your eyes & imagine it. Talk it out. Different visions and themes call for different music: a swing band would be perfect for a Vintage themed reception, while a great cover band has something for everyone and Ceilidh band would be great for a Traditional Irish / Scottish themed reception.

Make sure that your wedding DJ has had experience, can take requests and has a good quality sound and light show. As with every industry there are good ones and bad ones… The bad ones are cheap and you certainly get what you pay for. So make sure the last thing that your family and friends remember is that great DJ that finished off your day with a bang!

Charity

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You are about to organise one of the most rewarding events possible, a charity event! A charity event takes time, organisation and a lot of patience. But when carried out correctly, your event could be the highlight of your guest’s lives. Charity events can range from the ever so pretty cake sale, or even a coffee morning, right up to a lavish black tie event. Whichever type of event you decide for your charity night the main aim is to create awareness for this charity and to hopefully raise some funds. Underneath are your top ten tips when organising a charity event. 

Top 10 Tips for a Charity Event 

Tip 1- The purpose – You should decide what the purpose of your charity event is and confirm this early to start initial planning. Is this a full on fundraising event? Or does it have other goals in mind such as gaining awareness, publicity and to reach out to a new network of people. Many charitable events have more than one goal and these need to be decided before any further action takes place. Confirming and planning the details for your charity event will depend on knowing what goals you are trying to achieve.

Tip 2- Date, Time & Venue – Give yourself plenty of time to organise any type of event. At least 3 months in advance. You don’t want this to be a rushed job so ensure that all aspects are planned to perfection. Your venue is also entirely up to you, yet should reflect your theme, your purpose and your charity. If you believe that your house can hold the demand then feel free to do so but for a large event then a venue such as a hotel may be better suited. Ask the venue for some freebies, if you don’t ask then you will never know.

Tip 3 – Budget Plan – Every fundraising event plan should contain a detailed budget plan of all of the expenses that will be required to hold the event. 

Your budget plan should include staff, invitations, venue, catering, entertainment, utilities, and anything else that will be required to make the event successful. Your budget should take into account your fundraising goal, ensuring that you raise that amount above and beyond all expenses. Top tip for your budget is to always have a spare amount, you just never know when an emergency will appear and that extra bit of cash could really help you out.

Tip 4 – Round up your troops – 

For your charity event to be a true success you will need a strong workforce behind you. This could be family and friends, volunteers of the charity or even try and recruit some new volunteers to help. Your team could help you in so many different ways such as helping you with the planning, collecting money outside supermarkets, selling tickets for the charity event and also on the day of your event it is always great to have a spare pair of hands. 

Tip 5 – Read All About It – 

You have to let the public know about your charity event, or nobody will know anything about it. Ask the charity to help by putting up the information on their Facebook page, create some simple flyers and leave them in shops in your area, create an “event” on Facebook and invite people, go and speak to your newspapers and get them to interview you about the charity event and if possible ring your local radio station and get a small interview slot. The more people know about the charity event, the more of a success it will be.

 

Tip 6 – Entertainment is key –

Your entertainment has to be fresh, exciting and fun. Why not hire a fun casino which is great fun and also brilliant for fundraising. Or a magician who can walk about the room and make your guests “wow” in amazement. You could even hire out a crazy golf course; you may even have the next Rory McIlroy in your mists. The entertainment needs to be organised quite early on in the planning process if you don’t want to be disappointed. 

Tip 7 – Stick by the law – 

We would advise anybody to always go and research the laws and regulation when organising any event, especially a charity event. There are certain guidelines which need to be put in place to surrounding fundraising in public areas; you would need to speak to the local council about these. They are only small regulations so should not be anything to serious to worry about, but always check and get support from your local council

Tip 8 – Collecting the money – 

On the night of your event, you have to collect the money if it is a fund raiser. You could collect the money by walking around the room with a branded bucket, have a raffle and collect the money when selling tickets or you could place an envelope for each guest at their table where they place their desired amount into and you collect at a designated time of the night. There are so many options on how to do this, but these three seem to be the most effective. 

Tip 9 – Mind your manners!- 

Always remember to say Thank You both straight after the event and in the days that follow. Your guests, volunteers and sponsors need to be appreciated. They have taken time out of their lives to help with your charity event. Make a small speech simply thanking everybody for coming along, send a personal email again thanking them or even send them a momento of the night. Take a group photograph of everybody who attended and print these out for each volunteer and sponsor. A simple thank you on the back is all that is need and it gives your event that personal touch.

Tip 10 – HAVE FUN – 

You have done your planning, you have done your research and you have everything in place. Now it’s time to have fun. Mingle with your guests and have a laugh, if they see you relaxed then they will also feel relaxed. And remember it’s for charity, so no matter what you do you are making a difference.