Category Archives: Party Providers

Plan your New Year’s Eve party now!!

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New Year’s Eve – a great excuse for you to invite the friends and family around, indulge in some more drinks and snacks, and celebrate a fresh start. Don’t worry if you haven’t sorted out any entertainment for the evening yet, there is still time to book and there are plenty of interesting acts for you. Take a look at our top 10 last minute ideas for your New Year’s Eve party entertainment.

1. Caricaturists

If you’re staging a party this New Year’s Eve, then a caricaturist can really help to break the ice between people that may not know each other. Generally a caricaturist can draw 10-15 caricatures in an hour, making this a good choice for crowd entertainment. Caricaturists are also great if you’re on a tight budget as they normally provide their own drawing materials and any drawings done on the night are free for your guests to take home, making your event personal and memorable.

2. Magicians

Magicians are another great ice-breaker for large events, but also very versatile and can perform at much smaller events for New Year’s Eve. Magic might look amazing on television, but there is nothing like seeing live magic being performed right in front of your eyes. Close-up magic is great to get guests actively involved and keep them amused during the quieter times of your event.

3. Balloon Modellers

I bet you never thought that would be on the list! Balloon modellers are great value for money and it is amazing the type of things they can produce for you! They can make balloons tailored to the theme of you event, and are even happy to teach guests how to twist balloons themselves. This is a unique form of entertainment that is suitable for all ages.

4. Pianists

Of course, New Year’s Eve events can be very classy, requiring some sophisticated entertainment. A Pianist is a really good option if that’s the type of event you have in mind this year. Most pianists are happy to discuss set lists with you in order to create the type of show you are after. Live music adds that extra spark to any event, especially New Year’s Eve when your guests are expecting to see the year out with a bang.

5. Rat Pack Singers

Rat Pack singers cover all the greats, from Frank Sinatra, Dean Martin, and Tony Bennet, to more modern music from Michael Buble. This is a great entertainment option if you want to entertain all ages for New Year’s Eve, and Rat Pack singers can be hired as solo acts or with a band.

6. String Quartets

Another classical option for your New Year’s event, but still able to adapt to your theme! String quartets are a good option if you are on a tight budget but want that big band effect. Most quartet groups have options for trio, duo, or solo performances too, so it’s always worth asking for other options. Some quartets even boast electric instruments which can make the show even more impressive.

7. Harpists

From classical to contemporary music, jazz tunes or musical show favourites, a harpist is an extremely versatile act. If you think a harpist is just for a wedding, don’t be fooled! Harpists can play more modern music to incorporate into the theme of your New Year’s event. Although harps look like large instruments, a harpist will only need about 2 meters squared to perform, so even if your event is a bit smaller you could still hire a harpist. Take a look at Red Masques’ directory of harpists if you feel like a more sophisticated form of entertainment for your New Year’s bash!

8. Saxophonists

The saxophonist is one of the most vibrant acts you could hire for your New Year’s event. They can play along to high quality backing tracks or as a soloist. Often concentrating on jazz, funk, and soul, our saxophonists are also keen to discuss more modern song choices with you to help make your New Year’s Eve event a hit. A saxophonist can also be a really good accompaniment if you plan to have a sit-down meal at your event.

9. Dancers

There are numerous dance groups across the UK who can perform for New Year’s Eve parties. Dancers can perform meet and greet sets, or produce a choreographed show to wow your New Year’s Eve guests! Various themes are available such as; Can-can, Moulin Rouge, Cheerleading, 1920s, Las Vegas, Bollywood, Street dance, Hula, Hawaiian, Rock ‘n’ Roll, Broadway, Arabian Nights, Wild West, James Bond, and burlesque. Most dance groups will perform along to music from a CD, so all you would need to do is provide the sound system and you have the perfect New Year’s Eve entertainment!

10. Vintage Singers

If you fancy a singer but you are looking for something a little bit different for your spectacular New Year’s Eve event, look no further. A vintage singer could be the right act for you!  has many solo vintage singers, duos, trios and bands. Vintage acts can perform traditional vintage songs, wartime songs, or more modern songs in a vintage jazzy style – it’s entirely up to you! Most vintage acts will also have a range of themed costumes available to wear if you are going for a full-on themed party.

From caricaturists, to burlesque dancers, to classical pianists, there are plenty of entertainment options for New Year’s Eve that you may not have already thought of. Just remember to book quick as time is running out!

Engagement party ideas

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Your journey has now begun and you are both on your way to being Mr & Mrs. but before you walk down the aisle or have that romantic first dance, you need to have the ever so popular engagement party! The engagement party is the time to get all your friends and family together to celebrate the brilliant news. Many questions surround engagement parties such as who organises the party, how close after the engagement should the party be, who should we invite etc. Well, here are some ideas…

Set the date- This is the most popular question… When is the right time for an engagement party? Well firstly, when you are engaged is a good start, but I figure you already know that! So the most popular time frame for an engagement party is within the first 4 months of your engagement. This is because there will still be such excitement and this is the calm before the storm of wedding planning. Go show off that new engagement ring, dance together as an engaged couple and enjoy the planning of the engagement party.

The Guest List- Firstly, do not invite guests to the engagement party who will not be invited to your wedding. This has happened before and can be quite rude. So make sure that the guests at your party will also be partying with you on your wedding day. The guest list can be as small or big as you like. Many future brides and grooms prefer for the engagement party just to be close family and the full bridal party. Others want all their loved ones there, which can be very fun as you can then decide who is going to be that crazy friend at the wedding, which uncle will do the embarrassing dance first and which mum will cry first… yes these are some of the things to look forward to.
Invites- State clearly that is an engagement party, and not your wedding! You would be surprised at how often this happens. Also tell your guests the venue, time and dress code if applicable. Your engagement invites should represent what you and your fiancé are like as a couple so if you are having a formal engagement party, your invites should portray this. But if it is non-formal and more of a knees up then your invites do not have to be as formal. I know I know, but it is the small detail which makes all the difference!
Decorations- This is the part you can have loads of fun with. You could go and buy some engagement banners and balloons and have the balloons filled with helium for table centre pieces. These can be found very easily from any party store. You could also print out loads of photos of you and your fiancé from the day you met to the present day and place them around the room, your guests will love looking at these and it will bring back some beautiful memories. You could choose a theme for your engagement party and play on this. Even get your guests to dress up so your party really will be unique.
Entertainment- Your engagement party is overall the first steps towards your wedding and therefore it is a reflection of your wedding day. Your entertainment can be kept simple with a DJ and a few fun family games or you could go all out and hire a live band. Live bands are a great source of entertainment at an engagement party as they can talk to the crowd and really get them involved. You could also find some unique entertainment ideas such as a fun casino, caricature artist, a magician and even hire out a photo booth. The world is your oyster when it comes to your engagement party entertainment.
Overall just enjoy it all. This is you and your fiancés first official party as an engaged couple and that is all that matters. It is all about celebrating this massive milestone in each other’s lives and also spending it with your friends and family.

Give a little more thought on the venue…

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Planning a special event is exciting- and more than a little rough on the nerves. For the love of God, you never want your event to be remembered for the ‘AWFUL venue, entertainment, food, atmosphere etc.’

You’ve already found great entertainment. But finding the right entertainment venue is one of the more traditionally tricky aspects of party planning. In the interests of making that process a little less fraught, here are a few tips to help you make the best decision.

Consider the season. You may have the absolute perfect venue in mind, but if it’s most charming features can only be enjoyed in warmer weather, and you’ve got a February event, keep looking.

Can the venue accommodate the kind of entertainment you have in mind? Do they have in-house tech people to set up the stage, or will the performers need to bring all their own equipment and tech people?

Is the venue relatively convenient for the majority of the guests? Of course, for special occasions most people don’t mind going a bit out of their way, but you don’t want your guests to become mired in complex travel arrangements- unless you’re prepared to organise and pay for it all, of course!

Is the venue actually available at the time you have in mind? Many first time party planners mistakenly believe that a couple of months-notice is more than enough. Very popular venues, however, can be booked out in peak months well over a year in advance. Before you get too carried away with the planning, ensure your venue of choice is actually available.

Questions to ask your hired entertainment…

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We know that many of you have never planned a party before. Perhaps you’re planning a wedding or your husband’s 40th Birthday Party. This list is a product of many years of providing private event entertainment (but this list is applicable to most forms of entertainment). These are the questions you should be asking your performers before you sign on the dotted line. 

1. Where (and for whom) do you do the majority of your shows?
What you are trying to find out is how experienced and equipped the performers are for working private events. Many bar performers represent themselves as event entertainers but may not have the experience working with venues and professional event planners, or they may lack the equipment or insurance that is necessary, especially for larger venues.

2. Can you show proof of insurance?
While I’m not convinced that this is always necessary for event entertainers, this speaks to the professionalism of the entertainer. If the entertainer does a lot of private events in nice hotels and country clubs, they will be more likely to carry liability insurance, as many of the higher-end venues require this. If you entertainer is not insured, then perhaps they are not working many of these venues, which could mean that they are not attracting the top end private event clients.

3. What is the cancellation policy?
Most entertainment acts will penalize you for cancelling a performance that has already been contracted. They look at dates on the calendar as inventory. If you reserve your date, they can’t sell it to anyone else. So if you cancel, they may not be able to rebook. It’s similar to how event venues or photographers view their calendars. If you think there may be a need to cancel or change your date, discuss this with the entertainment BEFORE signing a contract and see if there is any flexibility on their policy. I’ve written contracts for clients that allowed them to cancel up to 4 weeks after entering the contract to suit a particular situation. 

4. How much is the deposit and is it refundable?
This goes hand in hand with the previous question. Usually deposits are not refundable. This serves as incentive for a client not to cancel or reschedule. A common deposit structure is 50% upon signing and 50% upon arrival at the venue. 

5. Do you bring stage lighting?
A pretty standard thing for entertainers to supply, but some of the smaller groups won’t have this, and some of the higher-tier entertainers may expect that this would be supplied by an outside production company. You should ask. 

6. How long do you need to set up?
Make sure you coordinate this with your venue. If the venue is using your space for another client prior to your time slot, you want to ask the venue ‘what is the earliest time that the entertainment can load in’.  Then verify that this is sufficient with your entertainment.

7. Ask the venue if there is specific wording they require on the performer’s insurance certificate.
Some venues just want to know the entertainer is insured, but many require that they, the venue, (and sometimes the parent company) are listed on the entertainer’s insurance certificate as Additional Insured. 

8. Ask for space (and staging) requirements from your entertainers. This includes length, depth, height and placement. Verify with the venue that this can be accommodated. If it can’t, find out how flexible your entertainers are regarding these dimensions and placement. Many performers can do their show with no staging platform at all if necessary but they will all need a certain amount of space to set up. Know what this is.

Casino Night…

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One of the most popular events we’ve seen used for corporate team building “entertainment” is a Casino night. Each attendee is given a set number of chips and one raffle ticket at the beginning of the night and at the end of the night they can trade their winnings in for tickets towards a raffle. The more they win “gambling” the better the chances are of winning a prize in the raffle. If there are sponsors of the overall event, you can ask them for raffle donations. Otherwise, corporate branded items, M&S Vouchers/Amazon gift cards, etc. can be used. I’d suggest one raffle item for each 10-15 attendees. They don’t need to be high value, although it’s nice to have one “grand prize” type item. Keep in mind if people have flown in for the event, size matters.

As you watch you’ll see alliances being formed and a lot of teamwork and coaching as more experienced players assist other players and players strategize with each other to defeat players deemed to be winning too often.

Sometimes there may be a few people not want to participate for religious/cultural reasons, and you should always have alternates for them–usually a couple of games suitable for two such as checkers and Uno to start, but they are always joined by people who have lost all their chips fairly quickly and you can have Pictionary with white boards set up for team play.

If you’ve ever been to Las Vegas, you’ll know that Illusionists is a wildly popular form of entertainment that dovetails with the Casino party environment. This also works as an additional team building activity, as a good Illusionist show offers opportunities for group participation, and interaction both with the entertainers and among the participants.

Dance the night away…

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A hired dance floor is a must with any event with music.  There are many dance floors to choose from it could be a mirrored dance floor, light up, flashing l.e.ds or just a romantic themed one for lovers.

You could be having a ‘ballroom’ evening where one of these dance-floors would be key to the success of your event, or a corporate evening where you want your entire guests to get up and have a good old boogie.

Whatever dance floor you had in mind, we are sure you will find the perfect one for you.  We have the most diverse selection of dance floors for you to choose.

As girls love a bit of dancing around their handbags (or was that just my era?)  Having a girlie get together and dancing to your guilty pleasure is every girls dream!!  Now you just need to quench your thirst and what better than to have you very own butler or butlers for your party!  A bit of eye candy serving drinks as and when needed would be the recipe for the perfect night out!!!

Whether he is topless or naked (of course an apron to cover his modesty) then these butlers will certainly liven up your event.  Serving up some treats for you girls or mixing a few of your favourite cocktails, these toned butlers will be the icing on the cake.

How about having a dancing Robot entertainers or two at your event? These must-have robots are all the rage at the moment from talking robots, to serving robots, they will be able to meet and greet your guests and be a guaranteed crowd pleaser and of course a talking point for months to come. Your robot entertainer of your choice is able to talk through exactly what you would like from him, it maybe a group of robots performing a dance or just one or two mingling with you crowd; there are many things your Robot can do.

Just have a look on our gallery of party entertainment and we are sure that you will find just what you are after for just click on the one that most interests you from the gallery and fill out an online booking form.  Your girlie night will be a definite night to remember!!

The most romantic of venues

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Choosing a wedding venue is almost always on the top of a couple’s ‘to do’ list.  This is the place that you will remember forever, it is the place where you will kiss your new husband/wife for the first time, it is the place where you will take your children  and your grand-children back to, all to show them where you had the happiest day of your life. 

So a wedding venue needs to be characterful with its own qualities that make it desirable for a couple, but it must also to be enough of a blank canvas that a couple can put their own stamp on it.

Kew Gardens is a beautiful venue.  There are a number of beautiful and completely different areas within the venue of Kew Garden, that offer endless possibilities for the big day

There is the cosy Cambridge Cottage that can hold up to 80 guests for both ceremony and wedding reception.  The Cottage is a former royal residence and has a clean and fresh décor, which allows the Bride and Groom to choose any particular colour to use throughout the wedding, happily knowing that it will not clash with anything will always look perfect.  The cottage is steeped in traditional horticulture with floral pictures on the walls, which some couples do like to combine with their own ideas; using very bright and expressive flowers to decorate the venue, or use flower names as table names.

With entertainment, the light and elegant tone of Cambridge Cottage lends itself perfectly to string instruments, particular the harp or string quartet for a ceremony or reception.  The cottage backs on to the gardens and the sound of a string quartet drifting through the air could not be more perfect for a warm, summer wedding.

For the evening, the intimacy of Cambridge Cottage means that either a 4 piece band or a solo singer works really well and creates a flawless party atmosphere.

Within the Grounds of the Gardens there are also the 3 beautiful Conservatories – The Nash Conservatory is a nineteenth century glasshouse that has started being used for Civil Ceremonies this year and can hold up to 200 guests.  The Nash Conservatory is used in conjunction with The Orangery, which is available for evening hire for up to 400 guests for a cocktail reception

The Princess of Wales Conservatory can either be used by itself as a cocktail reception venue for up to 250 guests or in combination with The Orangery or Cambridge Cottage, as a venue for pre or post dinner drinks.  The Conservatory itself was commissioned in 1982 and was named after Princess Augusta, the founder of Kew.  Opened in 1987 by Diana, Princess of Wales, the Princess of Wales Conservatory is the most complex glasshouse at Kew, containing ten computer-controlled climatic zones, which only adds to this completely unique and interesting venue.

So with more than a few options for Weddings and Civil Ceremonies, it’s a great place to suggest wedding entertainment for – so many different acts work in the different spaces that the possibilities are endless.

5 mistakes Christmas party planners make

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Planning a Christmas party seems quite straight forward, but you’d be amazed at how many people leave it to the last minute. And it might seem a little early in the year to get started but you’d be surprised how much planning goes into creating the perfect Christmas even. So what are you waiting for? 

A few helpful hints to make sure your next Christmas event runs smoothly….

Not laying down a budget

OK, it’s not like Christmas parties – depending on the size of your organisation – are particularly cheap affairs, but foregoing a budget for some entertainment might make it seem more like one planned by Ebenezer Scrooge rather than Father Christmas.

What’s important, as with any budget is that you look to get the most value out of the event as possible and a common mistake is that many planners fail to get the most value out of the oft-overlooked centrepiece for the night’s festivities – the entertainment.

Budgeting the right amount for the entertainment can sometimes be the difference between a good Christmas party and a great one and setting a budget in place means that you won’t spend too much or too little on such a crucial aspect of the evening. 

Not booking it early enough

Christmas parties aren’t exactly surprise affairs and you’d be surprised at the amount of last minute entertainment bookings that take place in the run up to the big day.

Obviously, the festive season is a peak time for many acts, performers, bands, DJs, you name it to receive bookings and as such – the best ones will be snapped up by the early birds.

A common mistake that many Christmas party planners make is that they don’t book their acts early enough and as such; they miss out on the very best entertainers and acts at the best possible prices. Through booking your entertainment early, you ensure that you have more options at more prices levels than if you left it too late. 

Not taking any risks

No one’s an expert in entertainment (although Red Masque directory do have an array of great entertainment) but that’s no excuse for not jumping online and seeing what options are out there to book for your Christmas party – alas it’s a common mistake to just ‘go by the motions’ 

As well as tonnes of resources online (you’re looking at one right now), there are so many options for unique and creative twists on the usual. Christmas jazz bands, a walkabout snowman or a magician, a freestanding aerial artist that looks like she’s on top of a Christmas tree, we have a lot interesting acts to choose from. 

Taking the time to think about more creative and unusual entertainment options means that your Christmas party will be an extremely memorable, not to mention unique, event that will show you’re not afraid to take risks. 

Not thinking about how it can fit into your event

Well this one is a little bit trickier and it’s a common mistake with a lot of Christmas parties – and lots of events for that matter – but many planners forget that entertainment, much like the décor, is an integral aspect of the event’s theme and getting it wrong spells d-i-s-h-a-r-m-o-n-y.

Luckily, there are tonnes of entertainment options out there to help bring your event into blissful harmony. Think about your venue, what your aims with the party are, who your guests are etc… and then look at how you can match the entertainment to all of these aspects. 

For example; let’s say you’re holding a party in a grade II listed building; does a DJ really strike you as ‘vintage’? Well it might if you work with the act a little to get the look right, but surely your theme, and event as a whole is much better off with an act that’s almost tailored perfectly to the venue; a troupe of Christmas carollers or a jazz band that plays Christmas covers will combine for a much stronger impact. 

Not booking any entertainment at all

OK, it’s not like forgetting to book some entertainment for your Christmas party means that it will be the worst one ever and everyone will hate you for it – nor does it mean you’ve ruined Christmas. 

What it does mean is that you’re missing out on tonnes of opportunities to try and give your guests and experience that they will remember as, quite simply, being ‘the best Christmas party ever’. It doesn’t have to be big and it doesn’t have to be fancy, in fact it could be anything from hiring a DJ or a magician. But one thing that will make a good Christmas party great, is having a source of entertainment that has been well thought out and will ensure that your guests’ experience is unparalleled by any other. Do otherwise at your peril.

Hottest Corporate event trends

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For all 2015 Christmas corporate events, décor will be key. Your venue needs to wow your guests from the moment they walk in, creating a special and uniquely defined space for your event. Two highly contrasting themes for decor for Christmas 2015 are high tech interactive and natural materials, enabling your company to show off its tech prowess, or boost its eco credentials.

If you choose a high tech theme, your entertainment must be 100% integrated to the whole tech ambience. Look for entertainers that offer a tech twist in their act, such as iPad illusionists, LED light performers and street magicians that work with the latest phones and mobile gadgets. 

Turn your corporate event into a natural winter wonderland with ice sculptures. Christmas walkabout artists, pine forest greenery and seasonal winter menus. Welcome guests with the warming aromas of mulled wine, or entice people out into the crisp winter air with heated seating areas, piles of rugs and sweet chestnuts roasting on a real coal brazier.

Then, extend your ‘mother earth’ eco-friendly theme beyond décor and food into acoustic musical acts, for a more ‘natural’ sound. Entertain with acoustic performances by Christmas Carol choral singers or a gospel choir singing Christmas songs, cool and trendy A Capella group.

And when you want your corporate party to finally hot up, keep the theme with classic Christmas tracks that really evoke the sights and sounds of the season with top UK function and party bands who know their Slade and their Sleigh Ride!

Take lighting to the next level and illuminate your event to create spectacle and visual interest. Any venue can be transformed with clever and creative use of lighting even on the more limited of budgets. Use party lighting to throw unusual shadows, to colour tables rather than using flowers, and use wireless technology to alter lighting states to reflect the various stages of your event.

Your entertainment should be equally well lit! Look for party DJ;s with their own light shows, rock and pop function bands that provide their own lighting, and artists that use light in imaginative ways, from fire performers to bespoke firework displays.

For larger events, book artists that have a strong visual impact enhanced by theatrical style lighting, such as dance troupes, ballet dancers or aerial artists, or the outrageous wigs and costumes of drag act.

Every guest or delegate should find your event pleasurable. This might sound like a given, but this applies just as much to winter conferences and sales meetings as high profile product launches and Christmas hospitality events.

Time to plan New Year’s Eve 2015

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Plan your New Year’s Eve party this year and make it something truly amazing by booking from Red Masque entertainment directory. You will be able to use a lot more imagination than you thought possible – making 2016 come in with an even bigger bang!!!!

The celebration of New Year is one of the oldest annual rituals, observed globally for thousands of years by all the ancient civilizations from the Egyptians and Mayans to the Chinese and Maoris.

It is possible to take part in a New Year celebration almost every month of the year as our own western observance of New Year’s Day on January 1st only came into practice around 400 years ago.

Most of the older traditions base their new year around important social or astrological activities; the Egyptians celebrated the feast of Opet during the Nile’s inundation, the Mayan New Year varies Chinese New Year changes annually with the year of the Monkey starting on January 22nd 2004 while the Celtic celebration of Samhain is held around Halloween.

Did you know? The first people to make resolutions were the ancient Babylonians over 4000 years ago, in the belief that whatever they did on the first day of the year would affect their entire year.

The ancient Babylonian New Year was dated to the first new moon (visible crescent) after the vernal, or spring, equinox (usually March), so if you need an excuse to party, Red Masque entertainment can offer a whole year of new and unusual opportunities!

Most New Year celebrations incorporate the ideas of fertility and good luck with reviewing the past year whilst hoping for a better year ahead. The customs we follow in the UK stem mainly from old Scottish traditions of Hogmanay, whose roots date back to the pagan mid-winter practice of sun and fire worship which later linked with the Roman winter festival of Saturnalia, a decadent and uninhibited feast of food, wine and fun.

If you stay at home, make sure that the first person over the threshold after midnight is a tall, dark, handsome man, preferably carrying coal, bread and whiskey! This is the Scottish tradition of First Footing and ensures good luck, health and wealth for the coming year.

Blondes and red heads are considered bad luck, stemming from the fear of rape and pillage by the fair haired Viking invaders!

In English and German folk belief, special significance was attached to the sex, stature, appearance, complexion and even the occupation of the first person one encountered in the New Year, and over the years we have taken this one step further and made a tradition of kissing a special person (or whoever’s closest to hand) immediately as the New Year is ushered in. So get stuck in and have a very Happy New Year!