Category Archives: Event

Make your party run smoothly

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With these clever tips for your private party / event, you can keep your guests happy and occupied—and make yourself less stressed, from hello to good-bye.

For the smoothest entry, give arriving guests a clear destination. A small table done up with essentials is a friendly gesture, and it frees you to get back to the kitchen if needed. Try to offer bar access from more than one side, to prevent a cue. Stock generously and make sure you chill white wine for two hours in advance so guests won’t need to come looking for anything—ice, glassware, bottle opener, condiments—but reserve some surface area for mixing drinks.

Guests go where the action is, they want to socialise with the host. Be ready to make them feel welcome.

Give over the far end of your kitchen counter or island to appetizers, so people know exactly where they can linger without being too in-your-face.

Welcome help. Reserve certain small jobs for early birds and those who shy away from being chatty. Offer the sorts of tasks you could give to an older child: setting out dishes and cutlery, plating hors d’oeuvres, filling the water jugs, or putting bread rolls in a basket.

Hide signs of stress. If anything makes a guest feel guiltier than watching the host do dishes after the meal, it’s watching her do them before the meal. Use the dishwasher as a hiding spot for dirty dishes even those you’ll ultimately wash by hand.

Go with the sort of low-key nibbles you would find in a classy bar: small bowls of nuts, Bombay mix, and olives.

Spirited conversation is a dinner party’s bread and butter, but sometimes it needs a nudge.
Manage moods. At holiday time, people tend to arrive hungry (and ready to indulge), so don’t make them wait too long for the main event.

Use a white tablecloth, white dishes, and just one or two rich accent colours and centrepieces should be tall enough to talk under or short enough to talk over.

A place card for everyone. Seating plans may seem formal, but they actually make guests more comfortable. Think about who would benefit from particular placement: small children (seat near a parent), couples (split them up to encourage mixing), and hearing-impaired guests (reserve a quiet corner chair or seat them front and centre, depending on personality). Then fill in the blanks.

Turn a table into a convenient, arm’s reach refilling station. Load it with wine, jugs of water, and spare utensils to eliminate supply runs.

Be present. Each time you get up to fetch something, you essentially abandon your guests. A host’s primary duty isn’t to feed people but to spend time with them. Serve family-style, and forget cleaning up mid-event. Carrying plates to the kitchen is one thing; but once you turn on a tap, you’ve dissolved the festivity.

Relocating for sweets and coffee lets guests stretch their legs and switch up conversation partners.
Cheer at the finish line. Champagne after the meal is a nice surprise. It’s one of those delightful little touches that people remember.

Captivate your guests

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As with most corporate events, décor will be key and 2018 is no exception. Your party venue needs to wow your guests from the moment they walk in, creating a special and uniquely defined space for your event. Two highly contrasting themes are high tech interactive and natural materials, enabling your company to show off its tech prowess, or boost its eco credentials.

You could extend the theme beyond décor and food into acoustic musical acts, for a more ‘natural’ sound.

Take lighting to the next level and illuminate your event to create spectacle and visual interest. Any event venue can be transformed with clever and creative use of lighting even on the more limited of budgets. Use lighting to throw unusual shadows, to colour tables rather than using flowers, and use wireless technology to alter lighting states to reflect the various stages of your event. Look for party bands and DJ’S with their own light shows, rock and pop function bands that provide their own lighting, and artists that use light in imaginative ways.

For larger corporate events, book artists that have a strong visual impact enhanced by theatrical style lighting, such as dance troupes, ballet dancers or aerial artists.

Choose musicians that blend performances with tech, such as our interactive VJ’S, or a live DJ. Get your guests interacting with each other playing giant games with your very own theme.

Find ways to make your entertainment a pleasure for everyone by choosing acts that blend superb musicianship with accessible humour, such as a comedy string quartet. Or present musical acts with an international flavour, such as 1920s swing band just make people smile!

All night with Michael Buble

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A lot of the time we get feedback on acts that are on our advertised on our website. This is a great way for other event hosts and party planners to hear from the performer’s happy past clients! Sometimes we stumble upon a particularly moving review that makes us proud to connect hosts with extraordinary entertainers. Here’s what somebody hired from our website to liven up their private party!

I was searching for some kind of fun and unexpected entertainment for a birthday party for my Grandmother’s 80th. We were having live party band after dinner but I wanted something to kick off the party with a spark of fun after everyone arrived.

Our family knew that Grandma adored Michael Buble. I took the opportunity of hiring a celebrity lookalike; and I was very glad I did. I had the opportunity of talking to the act before and to go through all the particulars. The act told me he was rehearsing for a theatrical play in the West End and told me about all the other roles he has been involved with.

When my Grandma’s 80th birthday arrived. I was so excited when my party entertainer to came in, when he walked into the party there was definite ‘stage presence’ he engaged with my Grandma and his stage act dance was so authentic. She blushed but loved every minute of it.

A group picture was taken with the Michael Buble lookalike surrounded by all our guests.

One of our guests, who is 70 years old, came up to the hired party entertainer to tell him he had met the real Michael Buble. He was gracious and listened to her story all the while keeping in character. Our friend was delighted and said he was just as charming. He talked about him all night long.

I knew I found someone special in this act. He was not only charismatic, young and talented; he was charming and a delight to work with!

Well done Red Masque and of course Michael!!!

Lookalikes galore

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Putting a smile on your guests’ faces is guaranteed to make your special day one that stands out in everyone’s memory. When you book a celebrity look alike that’s exactly what you’ll achieve, adding a real wow factor to your event’s entertainment mix. And, there are so many recognisable faces that will get everyone talking at your wedding reception, private party or corporate event…

The beauty of hiring lookalikes is that you can introduce them to your party at various points. There are no rules. How about at the start of the evening, perhaps for a short time while guests mingle with drinks? During dinner service, as part of the music or DJ set, or maybe someone who simply adds an element of surprise midway through your event.

Lookalikes are a brilliant addition to your wedding plans, and they can be the perfect solution for a red carpet event, grand opening or corporate evening.

We say mix it up a bit. If you’re hoping to keep your party or corporate event on the light-hearted side, there are so many possibilities when booking a look-alike that could inject some real fun and creativity into the day, or later in the evening. So here are a few ideas:

The Drinks Reception is a wonderful opportunity for friends and guests to meet-up, chat and remember old times. Throw in the most absolutely fabulous lady to really liven the mood, with a Joanna Lumley look alike who not only looks the part, she can act as well.

How about a real splash of comedy to have your friends, family and guests in stitches? It could be at the hotel when your nearest and dearest meet on the evening before your special day, or how about having the Fawlty Towers team involved in the Breakfast Reception? Madcap fun, a fabulous trip down Memory Lane for lovers of the show, and a polished feel to your celebrations.

Of course one of the key elements to any entertainment mix is the music. That’s especially true at a wedding reception where you want guests to be engaged, feel part of the experience and, ideally, up on the dance floor. So why not hire a hip lookalike artist like Lady Gaga, Madonna, or Whitney Houston?

We love the food theme at Red Masque Directory, so a man who not only cooks up a storm but can serve your guests could be a real winning combination. Hire a Gordon Ramsay lookalike who could offer an impressive menu, either meeting guests over nibbles and drinks, presiding over the main course or maybe remonstrating with diners if you’d like to generate a little harmless drama. He’ll look and sound the part.

And finally, an old favourite sure to remain in the hearts of all Only Fools and Horses fans forever is the Del Boy Lookalike. Now he could hustle with guests if you wanted, offering his amazing range of hooky watches, but how about a dramatic entrance in his clapped-out old three-wheeler yellow van.

Hire Christmas entertainment now

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Christmas may seem far away when you are just about getting used to the unpredictable British Summer, but it’s worth thinking about planning your next Christmas party…

We thought we whet your appetite and tempt you with a few ideas for your Christmas Event this year:

Caricaturist
Caricaturists are a great way to entertain the guests and to salvage some memories from the year.
Most caricaturists are happy to pre-print paper with the date and logos, they can kick start conversations to kick the evening off and it’s nice to wake up with at least one thing in the morning to remind you of the night before.

Magician
Another great way to bring your guests together is with some magic and mindreading. Red Masque have some fantastic magicians advertised which will blow your guests minds without blowing your money.

These acts can mix and mingle with guests of all ages and they take little time to set up. They can be ready to go almost as quickly as this year has passed and as quickly as New Year’s Day will arrive so if you’re keen, enquire now.

Fire Performers
If it’s cold outside, or even inside, Fire Performers will add some heat to the New Year’s party and mesmerise your guests in the process. They can provide ambient performances spread throughout the evening whilst your guests mingle, or if you like they can offer a high energy, choreographed fire show that will leave them in awe. This is a sure-fire way to warm up the party.

Pirates of the Caribbean

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As fans of Captain Jack Sparrow, we thought it might be fun to run through a few pieces of party entertainment that are sure to impress at a themed party. Whether it’s for a corporate occasion or a private event, it’s time to raise the Jolly Roger and look through the spyglass of entertainment on our roster.

Costumed Characters
Of course! The first thing your guests will see upon entering your party are the themed costumed characters meandering amongst your guests. From Jack Sparrow himself to Will Turner and Elizabeth Swann, you can rub shoulders with the best of them.

German Wheel
Who remembers that classic moment from the second film where Norrington and Will are having a sword fight on a detached water wheel whilst Jack is inside, upside down and generally all over the place on the same wooden structure? The amazing thing is that this act actually exists! A fun form of entertainment, a German Wheel show combines circus with artistry and is sure to amaze at your party!

Music
What sort of Pirates of the Caribbean party would it be without some form of swashbuckling music entertainment? We want you to have the best and lucky for you, Red Masque directory advertise pirate party themed bands for your event!

Cocktail Bar
“Why is the rum gone?” is perhaps the most famous line from the entire Pirates of the Caribbean franchise. We don’t expect you to be able to enjoy a party without rum and thankfully, you won’t have to if you hire some tremendously talented cocktail shakers! If rum isn’t your thing then that’s just fine – other spirits are available – but personally we think a rum and coconut concoction will certainly fit with the Caribbean theme.

Aerial circus performers
Anybody who has seen Pirates of the Caribbean: Curse of the Black Pearl will be able to tell you that the curse causes an entire crew of pirates to turn into skeletons at night! Argh! Pay homage to this classic of cinema by booking aerial circus performers in full skeleton makeup to spook out the crowd! They’re sure to be fantastic for Instagram and we think you’re sure to be impressed.

Let somebody wait on you

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If you want to hire some good staff for your corporate event, don’t forget to hire some great waiting staff. We have the best waiter/waitresses advertised with Red Masque directory which are all very professional and all have a great attitude.

Good caterers make it look easy whilst all your guests are enjoying themselves the champagne keeps flowing. Finger food is always available and most importantly at the end of your event everything is clean and tidy for you.

Cocktail bartenders are also a must to have at events. Charming, dressed to impress, whichever way you would like your bartender to be we think we have just about every cocktail bartender advertised on our Red Masque directory.

Canapé girls can be used for Adult themed evenings, family entertainment and children’s parties so they are not stereotyped to just one event. Their colourful costumes and special props means they will adapt to any event very well.

Party butlers are probably for the ladies where they could be serving champagne naked from the waist up or leaving little to the imagination wearing just an apron for modesty. Now that ladies would be a great addition to a Hen party!!

Party butlers can be hired also for very grand corporate events where professionalism will be shown at all times, it’s just up to you what sort of butler you require.

But what is you wanted some promotional staff and you have a launch party to organise. You could have a gym opening and you could hire a team of fitness coaches are motivating your guests. Or how about a fashion show where a team of catwalk models could be just the thing to make your evening a success!!

There are a whole host of staff that you could hire for your event, that will make any event you had in mind run smoothly and add a bit of class, to really make you relax and enjoy the event that you have organised.

Office Party Planning

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People can get nervous at big Corporate events parties. Nervousness can equal erratic behaviour so reduce the stress by setting some ground rules. Make sure you answer the following questions:

Will there be alcohol at the party and if so is it open bar or cash bar?

Are spouses and dates invited? This is particularly important if the party is off your property.

How long will the festivities last? Not everyone can get there at 5:30 so it’s nice to know people will still be there later in the evening.

What’s the proper dress? Not usually a big problem and not necessary in a majority of cases, but if you are hosting the party at a private club or a place no one has been to before a heads up about what to wear can save some people serious embarrassment.

Whether you plan to host a big bash or a small gathering try these suggestions:

Be as generous as your budget allows. Your employees work hard and they are looking for a show of appreciation. They view your generosity as a barometer of their performance.

Try to go somewhere different. If there is a tavern or restaurant close by your employees are probably there all the time. Why not drive an extra 5 minutes and meet at someplace different?

If you have the party on premises, make sure to decorate. Telling them to meet in the cafeteria will excite no one. Asking them to join you on the beach (a decorated themed area) they’ll know it’s a special day.

Invest in a cocktail waiter. They’ll monitor and control drinking. They also can make attractive and fun “virgin” drinks. People like picking a non-alcoholic “cool” option. Letting employees pour their own can be a problem and asking an employee to tend bar may be putting them in a bad spot.

Have a theme for your party. We mentioned luau because it’s always a hit but casino and Mardi Gras are also real favourites that can be planned for 10 or a 100.

Think about providing some great party favours or even door prizes. It’s nice to walk away with a remembrance of a great time. Finally make sure you have fun. If you’re a manager, mingle with your employees they’ll appreciate it and you’ll enjoy it.

Hiring staff for corporate events

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Hiring event staff at party and event venues is an investment in your company and it’s important to find the right mix of skills and abilities in the people you hire – whether they’re part of your day-to-day team or contracted for a specific event.

No business owner has single-handedly built a successful and sustainable business on their own and it takes a great team to thrive.

Create an ideal employee description – write out a description of the person you’re looking for that defines their work ethic, what skills they have and their job responsibilities.
Speak to your accountant so you know how to legally handle full- or part-time employees vs. contract employees.
To save time and help narrow your search, create an online application.This is a great way to see someone’s personality and their communication skills before you decide to meet them in person.
Reach out to your business contacts for referrals– often this results in the best candidates when you hire event staff.
Interview Questions To Ask During The Interview
Once you’ve identified who you’re looking for, it’s time to narrow your search and interview and screen the top candidates. Here are some questions to ask during the interview.

Describe your event planning experience
What attracted you to this position?
How do you make decisions?
What are your strengths and how do you use them when planning an event or working for an event planner?
What area(s) of event planning do you need more improvement or training in?
How do you handle a situation when things don’t go as planned?
What makes you love coming to work everyday (or for each event)?
Describe a time when you were asked to do something you weren’t trained to do. How did you handle it?
What do you like to do in your free time?
Is there anything stopping you from working long hours, weekends, evenings or last minute?

Event Planning

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When you’re first deciding how to be an event planner there are many things you need to do.
There’s an overwhelming amount of information and action to take – especially if you’re looking online.

Event planning is the process of budgeting, scheduling, choosing a venue or event site, coordinating permits and licenses, arranging entertainment including bands and speakers, and meeting with caterers to choose a menu. The term event planning is used when planning party and event venues.

Event Management is the process of overseeing and managing the entire event from start to finish, including the event team and/or volunteers. Typically, event managers have more experience than a planner and manage the entire project. The term event management is usually used when referring to large-scale events like festivals, conferences, or concerts.

Regardless of which title you choose to give yourself, there are 3 key qualities that an event planner must have to succeed.

Time Management – you must be able to coordinate multiple schedules at once, in order to be a successful event planner.

Resourcefulness – thinking quickly on your feet is critical to planning events – no matter what size – because even the best laid plans don’t always go as planned and you’ll need to know how to seamlessly fix issues without your client or the event guests knowing.

Budgeting – one of the most important skills to have as an event planner, yet often ignored because many of us like the creative side of event planning more than dealing with the bottom line. However, in order to be a successful event planner and make a profit, you must know your numbers. If budgeting scares you, sign up for a class at a local college to learn the basics.

3 Reasons Event Planning is Not For You
What if you love planning corporate events but you aren’t sure it’s the right career path for you?
Giving yourself permission to plan events on the side or for fun is absolutely OK, but if you’re wondering if it should be a full-time job, ask yourself if you struggle with these 3 skill busters.

Procrastination – if you’ve been dabbling in event planning for more than 6 months, this may not be the right career choice for you. Taking action quickly, being responsive and decision-making is all part of the job.

Discretion – lacking discretion and understanding how and when to send client updates is fundamental. If you feel the need to update your client about every (little) detail when you should spend time fixing problems and/or finding solutions, event planning is not right for you.

Listening Skills – not having the ability to listen and understand client needs leads to mistakes and bad decisions. Effectively listening to your clients, vendors and team makes your job a lot easier.