Planning a Christmas party seems quite straight forward, but you’d be amazed at how many people leave it to the last minute. And it might seem a little early in the year to get started but you’d be surprised how much planning goes into creating the perfect Christmas even. So what are you waiting for? 

A few helpful hints to make sure your next Christmas event runs smoothly….

Not laying down a budget

OK, it’s not like Christmas parties – depending on the size of your organisation – are particularly cheap affairs, but foregoing a budget for some entertainment might make it seem more like one planned by Ebenezer Scrooge rather than Father Christmas.

What’s important, as with any budget is that you look to get the most value out of the event as possible and a common mistake is that many planners fail to get the most value out of the oft-overlooked centrepiece for the night’s festivities – the entertainment.

Budgeting the right amount for the entertainment can sometimes be the difference between a good Christmas party and a great one and setting a budget in place means that you won’t spend too much or too little on such a crucial aspect of the evening. 

Not booking it early enough

Christmas parties aren’t exactly surprise affairs and you’d be surprised at the amount of last minute entertainment bookings that take place in the run up to the big day.

Obviously, the festive season is a peak time for many acts, performers, bands, DJs, you name it to receive bookings and as such – the best ones will be snapped up by the early birds.

A common mistake that many Christmas party planners make is that they don’t book their acts early enough and as such; they miss out on the very best entertainers and acts at the best possible prices. Through booking your entertainment early, you ensure that you have more options at more prices levels than if you left it too late. 

Not taking any risks

No one’s an expert in entertainment (although Red Masque directory do have an array of great entertainment) but that’s no excuse for not jumping online and seeing what options are out there to book for your Christmas party – alas it’s a common mistake to just ‘go by the motions’ 

As well as tonnes of resources online (you’re looking at one right now), there are so many options for unique and creative twists on the usual. Christmas jazz bands, a walkabout snowman or a magician, a freestanding aerial artist that looks like she’s on top of a Christmas tree, we have a lot interesting acts to choose from. 

Taking the time to think about more creative and unusual entertainment options means that your Christmas party will be an extremely memorable, not to mention unique, event that will show you’re not afraid to take risks. 

Not thinking about how it can fit into your event

Well this one is a little bit trickier and it’s a common mistake with a lot of Christmas parties – and lots of events for that matter – but many planners forget that entertainment, much like the décor, is an integral aspect of the event’s theme and getting it wrong spells d-i-s-h-a-r-m-o-n-y.

Luckily, there are tonnes of entertainment options out there to help bring your event into blissful harmony. Think about your venue, what your aims with the party are, who your guests are etc… and then look at how you can match the entertainment to all of these aspects. 

For example; let’s say you’re holding a party in a grade II listed building; does a DJ really strike you as ‘vintage’? Well it might if you work with the act a little to get the look right, but surely your theme, and event as a whole is much better off with an act that’s almost tailored perfectly to the venue; a troupe of Christmas carollers or a jazz band that plays Christmas covers will combine for a much stronger impact. 

Not booking any entertainment at all

OK, it’s not like forgetting to book some entertainment for your Christmas party means that it will be the worst one ever and everyone will hate you for it – nor does it mean you’ve ruined Christmas. 

What it does mean is that you’re missing out on tonnes of opportunities to try and give your guests and experience that they will remember as, quite simply, being ‘the best Christmas party ever’. It doesn’t have to be big and it doesn’t have to be fancy, in fact it could be anything from hiring a DJ or a magician. But one thing that will make a good Christmas party great, is having a source of entertainment that has been well thought out and will ensure that your guests’ experience is unparalleled by any other. Do otherwise at your peril.